AP Clerk

associacareers; Bedford (NH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Job summary

Associa seeks an AP Clerk to join our Bedford, NH team as an A/P Coordinator. You will work closely with clients and vendors and partner with Associa departments to provide timely billing support.

Key responsibilities include processing payables, coding invoices, and resolving discrepancies, while maintaining vendor records and supporting audits. Strong communication and MS Office skills are essential.

Qualifications

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity is preferred.
• Knowledge of Audit Reports and GAAP principles.
• Strong written and verbal communication skills.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail oriented and a team player.

Responsibilities

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations.
• Review invoices for appropriate coding, association allocation, approvals, documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments and vendor issues.
• Maintain vendor records and assist with required documentation (W-9s, COIs, etc.).
• Handle high volume transactions with accuracy and meet processing deadlines.
• Collaborate with outside auditors to answer questions and provide reports.

Skills

Accounts payable knowledge

Accounts receivable knowledge

US GAAP knowledge

MS Office proficiency

Written and verbal communication

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Associa is currently looking for a Ap Clerk to join our team in Bedford, NH. As a A/P Coordinator, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How will you make an impact?

The A/P Coordinator is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations throughout Bedford, NH.

Duties include but are not limited to:

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures ("US GAAP").
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor’s Degree Preferred.