Accounts Payable Coordinator

Vaco; Westerville (OH); On-site; USD 55,000 - 60,000; Full time

Job summary

An established industry player is seeking an AP Coordinator to manage billing and accounts payable processes. This role involves reviewing AIA billing, ensuring compliance, and coordinating with vendors to resolve discrepancies. The ideal candidate will thrive in a dynamic environment, managing a high volume of construction payables while contributing to a diverse and inclusive workplace. Join a team that values your skills and offers a supportive atmosphere for your professional growth.

Qualifications

• Experience with AIA billing and compliance.
• Strong communication skills for vendor interactions.

Responsibilities

• Review AIA billing and ensure compliance with company standards.
• Manage weekly corporate accounts payable tasks.
• Coordinate monthly check runs and manage supplier waivers.

Skills

AIA experience

Job description

AP Coordinator

Requires AIA experience

Pay: $55-60k

Location: Polaris Area

Key Responsibilities:

1. Review AIA billing and ensure compliance with company standards
2. Review and process paperwork to ensure compliance with internal guidelines
3. Manage weekly corporate accounts payable (AP) tasks, primarily paper-based
4. Coordinate monthly check runs and scan checks for digital backup documentation
5. Manage supplier waivers and collaborate with the purchasing team to resolve vendor discrepancies
6. Communicate with vendors via email and phone to address issues, questions, and resolve disputes
7. Assist with bank reconciliations and creation of journal entries as needed
8. Manage an average of 100-150 construction payables and 50-75 other payables monthly

Vaco by Highspring values diversity and encourages women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate based on race, color, sex, religion, national origin, age, disability, veteran status, gender identity, sexual orientation, marital status, political affiliation, or other protected characteristics. We are committed to inclusion and providing reasonable accommodations for persons with disabilities. For accommodations, contact [e-mail].

Applicants should be aware that workplace discrimination is illegal. By applying, you agree to the terms regarding candidate representation and confidentiality as outlined.

Privacy Notice:

We respect your privacy. For details, see our policies applicable to California, Virginia, other states, Canada, and GDPR jurisdictions.

Pay Transparency Notice:

The salary range for this role depends on various factors including experience, skills, location, and organizational needs. Discretionary bonuses may also be available.