Accounts Payable Coordinator

Moss & Associates LLC; United States; On-site; USD 45,000 - 60,000; Full time

Job summary

Moss & Associates LLC in Fort Lauderdale, FL, is seeking an Accounts Payable Coordinator I to oversee invoicing processes and ensure compliance with accounts payable protocols. The ideal candidate will have accounts payable experience in a construction setting and be proficient in Microsoft Office and CMiC accounting software.

This full-time position involves electronic auditing of invoices, verifying payments, and collaborating with project accountants to resolve discrepancies. Moss is committed to diversity and inclusive workplace practices.

Qualifications

• Accounts Payable experience in a mid to large size construction company is essential.
• Familiarity with handling 1099 forms and accruing sales tax required.
• Training in CMiC accounting software will be provided.

Responsibilities

• Perform electronic auditing of jobsite generated invoices in CMiC.
• Verify approvals and amounts for payment on invoices.
• Audit and process credit card statements.
• Reconcile old open payables and vendor statements.

Skills

Accounts Payable experience

Familiarity with 1099's

Familiarity with accruing sales tax

CMiC accounting software

Proficient in Microsoft Office

Ability to work collaboratively

Understanding of cross training processes

Tools

CMiC

Microsoft Office (Outlook, Excel, Word)

Job description

ACCOUNTS PAYABLE COORDINATOR I

Location: Fort Lauderdale, FL

Classification: Full-Time – Exempt – Salaried

Reports To: Supervisor, Accounts Payable

Responsibilities

• Electronic auditing of jobsite generated invoices in CMiC.
• Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable.
• Verifying coding and approvals for overhead invoices.
• Audit credit card statements for coding, approvals, complete business purposes, and correct amount due.
• Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors.
• Distributing checks.
• Reconciling old open payables.
• Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received.
• Review and process W-9’s for new vendor setup.
• Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
• Reconciling vendor statements.
• Extracting AP information from CMiC and compiling reports.
• Researching old outstanding checks.
• Perform other duties as assigned.

Qualifications

• Accounts Payable experience for a mid to large size construction company.
• Familiarity with 1099’s.
• Familiarity with accruing sales tax.
• CMiC (accounting software) – training available.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures.
• Ability to efficiently gain understanding of processes and procedures for cross training purposes.

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.