Accounts Payable Coordinator

Moss; Fort Lauderdale (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Moss is a national construction firm seeking an Accounts Payable Coordinator I to handle daily invoice processing, check requests, and related payments in Fort Lauderdale, FL. The role emphasizes accuracy, responsiveness, and collaboration with project accountants to resolve discrepancies.

The ideal candidate has AP experience in mid-to-large construction settings, familiarity with 1099s and sales tax accruals, and proficiency with CMiC and Microsoft Office.

Qualifications

• Experience with accounts payable in mid to large construction firms.
• Familiarity with 1099s.
• Familiarity with accruing sales tax.
• CMiC software training available.
• Proficient with Microsoft Office (Outlook, Excel, Word).
• Ability to collaborate and ensure policy compliance and cross training.

Responsibilities

• Electronic auditing of jobsite invoices in CMiC, ensuring approvals and correct amounts.
• Verify coding and approvals for overhead invoices.
• Audit credit card statements for proper purposes and amounts.
• Process invoices on time based on due dates for various payables.
• Distribute checks and reconcile old payables.
• Update subcontractor compliance records in CMiC.

Skills

Detail-oriented

Customer service

Team player

Problem solving

Cross training

Education

Accounts Payable experience in construction

Tools

CMiC

Microsoft Excel

Microsoft Word

Outlook

Job description

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate for this position is a problem-solving, customer service-focused, detail-oriented individual who is also a team player.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Electronic auditing of jobsite generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable
• Verifying coding and approvals for overhead invoices
• Audit credit card statements for coding, approvals, complete business purposes, and correct amount due
• Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors
• Distributing checks
• Reconciling old open payables
• Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received
• Review and process W-9’s for new vendors setup
• Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
• Extracting AP information from CMiC and compiling reports
• Researching old outstanding checks
• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Accounts Payable experience for a mid to large size construction company
• Familiarity with 1099’s
• Familiarity with accruing sales tax
• CMiC (accounting software) – training available
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures
• Ability to efficiently gain understanding of processes and procedures for cross training purposes

JOB TITLE:

ACCOUNTS PAYABLE COORDINATOR I

JOB LOCATION:

FORT LAUDERDALE, FL

CLASSIFICATION:

FULL TIME – EXEMPT – SALARIED

REPORTS TO:

SUPERVISOR, ACCOUNTS PAYABLE

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.