Accounts Payable Specialist

Randstad USA; Fort Lauderdale (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Randstad USA is seeking a detail-oriented Accounts Payable Specialist to join our finance team in Fort Lauderdale. You will handle high-volume construction AP processing, invoice reconciliation, and vendor communications on-site.

Ideal candidate: 3+ years in construction accounting with 2+ years in AP workflows; experience with Sage 300, HH2 automated billing, and AMEX/Comdata; strong attention to detail in a fast-paced environment.

Qualifications

• 3+ years of construction accounting experience, including at least 2 years focused on Accounts Payable workflows.
• Experience with Sage 300, HH2 automated billing, and AMEX/Comdata platforms is highly preferred.
• Strong attention to detail and ability to manage high-volume AP in a fast-paced environment.
• On-site work five days a week at the corporate headquarters in Fort Lauderdale.

Responsibilities

• Invoice Processing & Automation: Review, verify, and code high-volume invoices; final review before export to Sage 300.
• Payment Runs & Credit Cards: Assist in weekly AP payments, review remittances, and credit card transactions (AMEX/Comdata).
• Construction Compliance & Documentation: Match invoices with waivers/releases of lien for AP approvals and payments.
• Vendor & Account Reconciliation: Monthly vendor statement reconciliations; resolve discrepancies and maintain vendor relationships.
• Month-End Close: Close activities, review invoices and corporate card transactions to capture liabilities.
• General Accounting Support: Perform ad-hoc accounting tasks as needed by leadership.

Skills

Construction accounting

Accounts Payable workflows

Vendor communication

Attention to detail

Time management

Team collaboration

Tools

Sage 300

HH2 automated billing

AMEX/Comdata

Job description

We are seeking a detail-oriented and results-driven Accounts Payable Specialist to join our client's finance team in Fort Lauderdale. In this role, you will play an integral part in high-volume construction AP processing, invoice reconciliation, automated workflow management, and vendor communications. The ideal candidate brings dedicated experience in construction accounting and excels in a collaborative, dynamic setting.

Key Responsibilities

• Invoice Processing & Automation: Review, verify, and code high-volume invoices using HH2 billing software; perform final review of key details (vendor, invoice number, amount) before seamless export to Sage 300.
• Payment Runs & Credit Cards: Assist in weekly AP payment runs, scan payment remittances, and review/code company credit card transactions (AMEX and Comdata).
• Construction Compliance & Documentation: Match invoices with unconditional/conditional waivers and releases of lien as an essential part of the AP approval and payment release process.
• Vendor & Account Reconciliation: Perform monthly vendor statement reconciliations, resolve account discrepancies, and maintain strong, positive vendor relationships.
• Month-End Close: Execute month-end closing activities by reviewing and approving assigned invoices and corporate card transactions, ensuring all liabilities are captured accurately and on schedule.
• General Accounting Support: Perform additional departmental tasks, administrative support, and ad-hoc accounting duties as needed by leadership.

Qualifications & Requirements

• Experience: 3+ years of construction accounting experience, including at least 2 years focused specifically on Accounts Payable workflows.
• Software Proficiency: Strong background in construction accounting systems. Direct experience with Sage 300, HH2 automated billing, and AMEX/Comdata platforms is highly preferred.
• Core Competencies: Solid foundation in core accounting principles, lien release processes, and job-costing considerations typical in utility-scale or heavy construction.
• Operational Skills: Exceptional attention to detail, strong organization, and a proven ability to manage high-volume, competing priorities in a fast-paced environment.
• Communication: Excellent verbal and written communication skills with a customer-service mindset toward internal teams and external vendors.
• Work Location: Must be able to work on-site 5 days a week at the corporate headquarters