Accounts Payable Coordinator

Hilldrup; Stafford (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Hilldrup in Stafford, VA is seeking an Accounts Payable Specialist to manage invoices for multiple branches, ensuring accurate charges and timely payments. You will coordinate with purchasing and finance to apply discounts and avoid late fees.

Responsibilities include processing weekly checks, reconciling purchase orders and vendor statements, resolving discrepancies, and maintaining accurate payable balances.

Qualifications

• 2-year college degree preferred or equivalent work experience
• Must maintain accurate balances and reconcile vendor statements
• Schedule, prepare, and process accounts payable checks weekly
• Ensure timely payments and apply discounts
• Resolve discrepancies related to POs, invoices, or payments

Responsibilities

• Process invoices for multiple branches.
• Reconcile purchase orders and monthly statements.
• Communicate with vendors to resolve discrepancies.
• Maintain payable balances and ensure timely payments.

Skills

Microsoft Excel

Detail oriented

Organized

Communicative

Collaborative

Customer Focused

Resilient

Inclusion of others

Education

Associate degree or equivalent

Tools

Accounts payable software

Job description

The Role At a Glance

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. This role also, resolves discrepancies, and maintains accurate payable balances. Handles vendor communication, processes weekly payments, and reconciles monthly statements.

How You’ll Contribute

You are responsible for managing accounts payable by processing invoices for multiple branches and reconciling purchase orders. You will ensure all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities.

You will ensure weekly accounts payable checks are processed, and any discrepancies with purchase orders, invoices, or payments are resolved promptly.

Your frequent communication with vendors and internal personnel is essential to maintain accurate balances on payable accounts and ensure smooth payment processes.

Additional accounting duties and other tasks may be assigned to you as needed to support the finance team and maintain efficient operations.

Qualifications And Skills

Education/Work Experience/Certificates

Required education:2-year college degree preferred or equivalent work experience

Customer FocusedCollaborativeCommunicativeResilientStrive for inclusion of othersMicrosoft ExcelDetail orientedOrganizedEssential Job Functions: Schedule, prepare, and process accounts payable checks weekly.Ensuretimelypayments to avoid late fees andapplyall applicable discounts.Resolve discrepancies related to purchase orders, invoices, or payments.Ensure credit is received for outstanding memos and issue stop-payments as needed.Maintainaccuratebalances on payable accounts through monthly vendor statement reconciliation.

About Hilldrup

Hilldrup is one of the largest and most honored agency groups in the entire industry, operating facilities in Virginia, Maryland, North Carolina, South Carolina, Georgia and Florida. Comprised of over 500 employees, Hilldrup moves professionals, families and businesses domestically and internationally as well as provides logistics and workplace solutions services to meet the needs of its clients, which includes Fortune 100 companies, federal government agencies, universities and hospitals.

Among the over 500 employees at Hilldrup, it is not uncommon to meet someone who has been with the company 10, 20 or even 30 years. Hilldrup is an award-winning workplace where employees feel valued, are encouraged to grow professionally and are empowered to build lasting careers.

Our values are very important to the organization as they guide our employees and company in all that we do each day. Our values include Empowered Accountability, Uncompromised Integrity, Unwavering Commitment, Fearless Communication, Infectious Positivity, and Purposeful Agility.

Hilldrup is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities