Accounts Payable Clerk

Hill York Service Company; Florida; On-site; USD 45,000 - 60,000; Full time

Job summary

Hill York Service Company seeks a detail-oriented Payable Clerk to join our team and manage invoices, subcontractor pay applications, vendor payments, and account reconciliations with precision.

In a fast-paced, in-office environment, you will collaborate with project managers, operations, and accounting to resolve issues, run weekly payment cycles, and support month-end close using COINS ERP and advanced Excel.

Qualifications

• Minimum of 5 years of Accounts Payable experience in a high-volume environment.
• Construction industry experience is preferred.
• Experience with COINS ERP or a similar ERP/accounting system is preferred.
• Strong Microsoft Excel skills and attention to detail.

Responsibilities

• Perform three-way matching of PO, receipts, and invoices for contracts and non-contract purchases.
• Process subcontractor pay applications and ensure complete documentation.
• Process contract invoices and coordinate approvals with project teams and management.
• Enter manual invoices and payment-related transactions as needed.
• Reconcile vendor statements and investigate discrepancies in COINS ERP.
• Prepare weekly payment runs and initiate payments via ACH, check, or portals.
• Collaborate with project managers and accounting to resolve invoice issues.

Skills

Accounts Payable

Vendor relations

Attention to detail

Month-end close

Team collaboration

Education

High School Diploma

Tools

COINS ERP

Job description

About Us

As a $100M+ full-service commercial air conditioning company, Hill York provides design build solutions, new construction, system maintenance, service, repairs, energy solutions and installation for a wide range of heating, cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II, Hill York has played a key role in leading Florida facilities such as condos, offices and university buildings to new plateaus of indoor comfort and energy efficiency. We are a growing company with four locations in the State of Florida.

Hill York seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.

Job Summary

Hill York seeks a detail-oriented and self-motivated Payable Clerk to join our team and play a vital role in supporting the company's financial operations. This position is responsible for the accurate and timely processing of invoices, subcontractor pay applications, vendor payments, and account reconciliations while collaborating closely with project teams, vendors, subcontractors, and internal departments. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving and critical-thinking skills, communicates effectively, and takes pride in producing accurate, high-quality work. This individual will contribute to a collaborative team culture while helping ensure the financial processes that support our projects and business operations run smoothly and efficiently.

Essential Duties & Responsibilities

• Perform three-way matching of purchase orders, receipts, and invoices for both contract and non-contract purchases.
• Process subcontractor pay applications and ensure supporting documentation is complete and accurate.
• Process contract invoices and coordinate approvals with project teams and management prior to posting.
• Enter manual invoices and payment-related transactions as needed.
• Reconcile vendor statements and investigate discrepancies to maintain accurate vendor account balances within COINS ERP.
• Process and reconcile daily Purchasing Card transactions.
• Prepare debit and credit memos for cost reallocations and account adjustments.
• Manage the Accounts Payable email inbox and ticketing system, responding to inquiries in a professional and timely manner.
• Build and maintain positive working relationships with vendors, subcontractors, and internal stakeholders.
• Prepare weekly payment runs and initiate payments via ACH, check, and online payment portals.
• Collaborate with project managers, operations teams, accounting staff, and other departments to resolve invoice, payment, and vendor issues.
• Support month-end close activities by ensuring transactions are processed accurately and within established deadlines.
• Assist with internal and external audits by providing requested documentation and support.
• Identify opportunities to improve efficiency, accuracy, and service within the accounts payable function.
• Perform other duties and special projects as assigned.

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Qualifications

• High School Diploma or equivalent required.
• Minimum of 5 years of Accounts Payable experience in a high-volume environment.
• Construction industry experience preferred.
• Experience with COINS ERP or a similar ERP/accounting system preferred.
• Strong Microsoft Office skills, including advanced Excel proficiency.
• Exceptional attention to detail and commitment to accuracy.
• Excellent organizational, problem-solving, and critical-thinking skills.
• Ability to manage multiple priorities, meet month-end close deadlines, and thrive in a fast-paced environment.
• Positive attitude, strong work ethic, and self-motivated approach to work.
• Excellent verbal and written communication skills.
• Team-oriented professional with the ability to collaborate effectively across departments and build strong relationships with vendors, subcontractors, and internal stakeholders.
• Strong customer service mindset and commitment to delivering timely, professional support.
• Ability to work full-time in an in-office environment. This role requires frequent collaboration with project managers, vendors, subcontractors, and internal departments, making an in-office presence essential for effective communication, timely issue resolution, and overall success.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Policy.