Accounts Payable Coordinator

Socket.dev; Stafford (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Hilldrup is seeking an Accounts Payable Coordinator to manage invoices across multiple branches and reconcile statements, ensuring timely payments and discount opportunities. You will verify invoice validity, assign charges to the correct branch, process weekly AP checks, and resolve discrepancies with purchase orders and vendor invoices while maintaining accurate payable balances.

Strong Excel skills, attention to detail, and an organized, collaborative approach are essential; a 2-year degree

Qualifications

• Required education: 2-year college degree preferred or equivalent work experience
• Strong collaboration and communication with vendors and internal teams
• Proficiency with Microsoft Excel and attention to detail

Responsibilities

• Schedule, prepare, and process accounts payable checks weekly.
• Ensure timely payments to avoid late fees and apply all applicable discounts.
• Resolve discrepancies related to purchase orders, invoices, or payments.
• Maintain accurate balances on payable accounts through monthly vendor statement reconciliation.
• Communicate with vendors and internal personnel to ensure smooth payment processes.

Skills

Customer Focused

Collaborative

Communicative

Resilient

Inclusion

Detail oriented

Organized

Education

2-year degree or equivalent

Tools

Microsoft Excel

Job description

Accounts Payable Coordinator

The Role at a Glance:

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. This role also, resolves discrepancies, and maintains accurate payable balances. Handles vendor communication, processes weekly payments, and reconciles monthly statements.

How You’ll Contribute:

You are responsible for managing accounts payable by processing invoices for multiple branches and reconciling purchase orders. You will ensure all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities.

You will ensure weekly accounts payable checks are processed, and any discrepancies with purchase orders, invoices, or payments are resolved promptly.

Your frequent communication with vendors and internal personnel is essential to maintain accurate balances on payable accounts and ensure smooth payment processes.

Additional accounting duties and other tasks may be assigned to you as needed to support the finance team and maintain efficient operations.

Qualifications and Skills:

Education/Work Experience/Certificates

• Required education:2-year college degree preferred or equivalent work experience

Skills

• Customer Focused
• Collaborative
• Communicative
• Resilient
• Strive for inclusion of others
• Microsoft Excel
• Detail oriented
• Organized

Essential Job Functions:

• Schedule, prepare, and process accounts payable checks weekly.
• Ensuretimelypayments to avoid late fees andapplyall applicable discounts.
• Resolve discrepancies related to purchase orders, invoices, or payments.
• Ensure credit is received for outstanding memos and issue stop-payments as needed.
• Maintainaccuratebalances on payable accounts through monthly vendor statement reconciliation.

About Hilldrup:

Hilldrup is one of the largest and most honored agency groups in the entire industry, operating facilities in Virginia, Maryland, North Carolina, South Carolina, Georgia and Florida. Comprised of over 500 employees, Hilldrup moves professionals, families and businesses domestically and internationally as well as provides logistics and workplace solutions services to meet the needs of its clients, which includes Fortune 100 companies, federal government agencies, universities and hospitals.

Among the over 500 employees at Hilldrup, it is not uncommon to meet someone who has been with the company 10, 20 or even 30 years. Hilldrup is an award-winning workplace where employees feel valued, are encouraged to grow professionally and are empowered to build lasting careers.

Our values are very important to the organization as they guide our employees and company in all that we do each day. Our values include Empowered Accountability, Uncompromised Integrity, Unwavering Commitment, Fearless Communication, Infectious Positivity, and Purposeful Agility.

For more information about Hilldrup, click here: hilldrup.com/about-us/.

For information about our benefits, click here: hilldrup.com/benefits/.

Hilldrup is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities