Accounts Payable Specialist

Shapiro & Duncan, Inc; Rockville (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

A construction services company based in Rockville, Maryland, is seeking an Accounts Payable Specialist to join their Accounting Team. This role requires processing vendor invoices, ensuring timely payments, and reconciling vendor statements accurately. Candidates should possess strong communication and analytical skills, proficiency in Microsoft Office, and a background in accounts payable. The position involves high attention to detail and requires the ability to manage multiple tasks in a high-volume environment.

Qualifications

• Experience in a high-volume accounts payables environment.
• Strong basic math skills.
• Knowledge of tax regulations related to vendor payments.

Responsibilities

• Process invoices for approval including calculating prompt-pay discounts.
• Ensure timely payment of all approved invoices.
• Reconcile vendor statements monthly.

Skills

Communication skills

Analytical skills

IT skills

Attention to detail

Interpersonal skills

Education

High School Diploma

AA, AS, BA, BS in Business Management or Accounting

Tools

Microsoft Office

Job description

The Accounts Payable Specialist is part of the Accounting Team, under the general supervision of the Accounts Payable Manager. This role will be primarily responsible for processing invoices and ensuring the payment of all vendors and subcontractors in an accurate, efficient and timely manner. This role involves liaison with partners internally and externally. Candidates must have strong communication, interpersonal, analytical and IT skills, including proficiency with Microsoft Office applications.

KEY RESPONSIBILITIES

• Scan, index, process and route vendor invoices (and supporting documentation) for approval including accurately calculating prompt-pay discounts, applying correct sales/use tax treatment, freight charges, etc.
• Ensure timely and accurate payment of all approved invoices (check mailing, online payments etc).
• Reconcile vendor statements and reviews monthly.
• Retrieve online billings (utilities) and process within required payment terms.
• Calculate and process subcontractor billings for payment including performing basic cost analysis as needed. Work with Project Management Team to ensure executed contracts and change orders associated with billings are indexed in Pvault.
• Prepare twice weekly Subcontractor Payment Report for approval.
• Subcontractor payment review including issuing & tracking release of liens or other required documents for payment release.
• Track and transmit certified payrolls for subcontractors as required.
• Administration of certificates of insurance compliance for all subcontractors and vendors.
• Deputizes for the AP team members in their absence.
• Perform other tasks and duties as assigned.

REQUIREMENTS

• Brings strong, demonstrated experience of the purchasing, and accounts payables cycle.
• Experience in a high-volume AP environment.
• Familiarity with tax regulations related to vendor payments.
• Excellent communication and interpersonal skills, including ability to resolve conflict professionally.
• Strong attention to detail and accuracy.
• High sense of urgency and initiative, with ability to meet deadlines and effectively multi-task.
• Knowledge of the construction industry is a plus.
• Strong basic math skills.
• Excellent knowledge of MS Office (Outlook, Excel, Word); Intermediate level excel proficiency preferred.
• Knowledge of generally accepted accounting principles and the accounting principles of accounts payable.
• Ability to deal with internal and external customers ethically and exceed customers' expectations.
• Able to secure and maintain confidential information.
• High School Diploma (experience may be substituted for education); college degree (AA, AS, BA, BS) in related field (Business Management, Accounting) and/or accounting/finance experience preferred.
• Work eight hours per day in the office, Monday-Friday with occasional overtime; able to sit, stand, bend, walk, and remain in static positions for duration of shift.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone] Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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