Accounts Payable Coordinator

AppleOne Employment Services; Mission Viejo (CA); On-site; USD 80,231,000 - 83,097,000; Full time

Benefits offered by this job

Fully remote

Long-term contract

Job summary

AppleOne Employment Services is seeking an Accounts Payable Coordinator for a fully remote, long-term contract. The role focuses on vendor master data operations within a corporate accounting environment, including research, data accuracy, and vendor communication.

Key duties include processing new vendor setup requests, validating banking details, and ensuring records are complete and properly approved. Strong attention to detail and communication are essential.

Qualifications

• Experience with vendor master data and SAP in a corporate setting.
• Strong data accuracy, documentation, and audit trail skills.
• Effective communication with vendors and internal stakeholders.

Responsibilities

• Review and process vendor setup requests and changes in SAP/Vendor Master Tool.
• Validate banking details, ACH, and wire information for domestic/international vendors.
• Research vendor account issues, gaps, duplicates, and payment impediments.
• Maintain vendor records in SAP with audit forms, legal notices, and lien docs.
• Communicate with vendors and internal contacts via phone and email to resolve issues.
• Track vendor requests to support timely processing and compliance.

Skills

Vendor master data

SAP

Data accuracy

Vendor communication

Analytical skills

Attention to detail

Education

Associate degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Summary

We are seeking a detail-oriented Accounts Payable Coordinator for a fully remote, long term contract opportunity supporting vendor master data operations within a corporate accounting environment. This role is ideal for an accounts payable professional who enjoys research, data accuracy, vendor communication, compliance, and fraud prevention.

This Accounts Payable Coordinator will review and process new vendor and supplier requests, update existing vendor records, validate banking information, and help ensure vendor data is accurate, complete, and properly approved. This is a strong opportunity to join a collaborative, process-focused team where accuracy, communication, and sound judgment are highly valued.

Key Responsibilities

• Review and process new vendor setup requests and modifications to existing vendor or supplier accounts through an internal Vendor Master Tool.
• Validate submitted forms, documentation, banking details, and account information for accuracy, completeness, and potential inconsistencies.
• Communicate with vendors, suppliers, and internal business contacts by phone and email to confirm details, request clarification, and resolve issues.
• Identify duplicate records, conflicting requests, potential conflicts of interest, and indicators of fraudulent activity.
• Maintain accurate vendor records in SAP, including audit forms, legal notices, lien documentation, account blocks, and deactivation reviews.
• Track vendor request submissions to support timely processing, approvals, compliance, and process improvement opportunities.

Compensation and Benefits

• Contract/Temporary opportunity.
• Long term contract.
• Fully remote role.
• Compensation: $28 to $29 per year.
• Background check required.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process vendor master data requests for new vendor setups and account modifications.
• Validate ACH, wire, and electronic banking information for domestic and international vendors.
• Research vendor account issues, documentation gaps, duplicate records, and payment impediments.
• Enter and maintain accurate vendor record information in SAP.
• 3-5 years of relevant professional experience in accounting, accounts payable, vendor data, or a related corporate support role.
• Minimum of 1 year of accounts payable experience in a corporate environment.
• Knowledge and understanding of accounts payable processes and basic accounting functions, including accruals.
• Strong attention to detail, accuracy, organization, and follow-through.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, internet research, and proprietary business software.
• Strong analytical skills with the ability to interpret information, identify inconsistencies, and simplify complex data.
• Excellent written and verbal communication skills with the ability to work directly with vendors and internal stakeholders.
• Ability to manage multiple concurrent assignments, meet deadlines, and maintain high-quality execution.

Preferred Qualifications

• Associate’s degree preferred.
• Experience with a major ERP system preferred.
• SAP experience highly preferred.
• Prior customer service or analytics experience preferred.
• Experience supporting vendor master data, supplier onboarding, fraud prevention, or payment compliance processes preferred.
• Experience in construction, residential, commercial, office, or corporate accounting environments preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.