Accounts Payable Coordinator

Idaho National Laboratory; Idaho Falls (ID); On-site; USD 28,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer contribution

Paid time off

Tuition assistance

Relocation package

Job summary

Idaho National Laboratory seeks an Accounts Payable Coordinator to join the AP team in Idaho Falls. The role processes vendor invoices, POs and subcontractor invoices, maintains payment records, and ensures timely payments to support critical nuclear and energy research.

The candidate will handle vendor inquiries, resolve issues, and assist with month-end close and audits, in a detail-focused, compliant environment.

Qualifications

• 2+ years of accounts payable experience preferred.
• Understanding of invoice payment cycles and basic accounting terms.
• Familiar with vendor communications and resolving payment issues.

Responsibilities

• Validate and process vendor invoices against PO, contracts, and FAR requirements.
• Execute payment batches using multiple disbursement methods with full GL documentation.
• Serve as primary contact for vendor inquiries and disputes.
• Support month-end/year-end close and internal audits, plus ERP upgrades.

Skills

Accounts payable

Vendor invoices

Purchase orders

GL journals

Attention to detail

Education

High School Diploma or equivalent

Related accounts payable experience

Job description

Job Description

Idaho National Laboratory is hiring an Accounts Payable Coordinator to work on our Accounts Payable team. Our team works a 9x80 schedule located in Idaho Falls, Idaho with every other Friday off. Idaho National Laboratory depends on precise financial operations to support its mission- critical research in nuclear energy and national security, and as an Accounts Payable Coordinator, you'll ensure that vendor payments, purchase orders, and subcontractor invoices are processed accurately and on time. You'll maintain payment records, reconcile vendor statements, resolve payment issues, and prepare cost distribution journals that keep complex research programs funded and operational. Your attention to detail and understanding of accounts payable policies will directly support the seamless financial operations that enable scientists and engineers to focus on breakthrough discoveries in nuclear technology, critical infrastructure, and advanced energy systems.

Essential Job Functions And Responsibilities

• Validate and process vendor invoices against purchase orders, contracts, and FAR requirements, ensuring accuracy and compliance with government procurement regulations.
• Execute payment batches across multiple disbursement methods, enforce payment terms, capture early pay discounts, and process voids and reissuances with full GL documentation.
• Serve as the primary contact for vendor inquiries and disputes, coordinating resolution with internal stakeholders while maintaining strict separation of duties.
• Support month-end/year-end close, internal and external audits, and ERP upgrades, while recommending process improvements to strengthen efficiency and compliance.

Required

• Level 2: High School or equivalent and 2 years related experience accounts payable experience commensurate with the level.
• Level 3: High School or equivalent and 4 years related experience accounts payable experience commensurate with the level.

The Ideal Candidate Will Possess

• An understanding of the invoice payment cycle, accounts payable terminology, and an overall understanding of accounting theory and terminology.

Job Information

• Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• The pay range for this position is: Level 2 ($20.31/hr. - $32.50/hr.) / Level 3($22.93/hr. - $37.82/hr). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Physical Requirements

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 25 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL Mission

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov .

Equal Employment Opportunity

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.