Accounts Payable Coordinator

Battelle Energy Alliance; Idaho Falls (ID); On-site; USD 28,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with employer contribution

Relocation package

Job summary

Idaho National Laboratory is seeking an Accounts Payable Coordinator for its AP team in Idaho Falls. The role processes vendor invoices, payments, and purchase orders to ensure timely, accurate financial operations supporting nuclear energy research.

The ideal candidate understands AP cycles, terms, and government procurement; level 2 or level 3 pay reflects experience. Work is on-site with a 9x80 schedule and every other Friday off.

Qualifications

• High School or equivalent required with 2 or more years of accounts payable experience.
• Familiarity with government procurement and FAR is desirable.

Responsibilities

• Validate and process vendor invoices against PO, contracts and FAR requirements.
• Execute payment batches across multiple methods and manage GL documentation.
• Serve as primary vendor contact and coordinate issue resolution.
• Support month- and year-end close, audits, and ERP upgrades.

Skills

Accounts payable experience

Attention to detail

Education

High School or equivalent

Job description

Idaho National Laboratory is hiring an Accounts Payable Coordinator to work on our Accounts Payable team. Our team works a 9x80 schedule located in Idaho Falls, Idaho with every other Friday off.

Idaho National Laboratory depends on precise financial operations to support its mission-critical research in nuclear energy and national security, and as an Accounts Payable Coordinator, you'll ensure that vendor payments, purchase orders, and subcontractor invoices are processed accurately and on time. You'll maintain payment records, reconcile vendor statements, resolve payment issues, and prepare cost distribution journals that keep complex research programs funded and operational. Your attention to detail and understanding of accounts payable policies will directly support the seamless financial operations that enable scientists and engineers to focus on breakthrough discoveries in nuclear technology, critical infrastructure, and advanced energy systems.

Essential Job Functions and Responsibilities:

• Validate and process vendor invoices against purchase orders, contracts, and FAR requirements, ensuring accuracy and compliance with government procurement regulations.
• Execute payment batches across multiple disbursement methods, enforce payment terms, capture early pay discounts, and process voids and reissuances with full GL documentation.
• Serve as the primary contact for vendor inquiries and disputes, coordinating resolution with internal stakeholders while maintaining strict separation of duties.
• Support month-end/year-end close, internal and external audits, and ERP upgrades, while recommending process improvements to strengthen efficiency and compliance.

Required:

• Level 2: High School or equivalent and 2 years related experience accounts payable experience commensurate with the level.
• Level 3: High School or equivalent and 4 years related experience accounts payable experience commensurate with the level.

The ideal candidate will possess:

• An understanding of the invoice payment cycle, accounts payable terminology, and an overall understanding of accounting theory and terminology.

Job Information:

• Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• The pay range for this position is: Level 2 ($20.31/hr. - $32.50/hr.) / Level 3($22.93/hr. - $37.82/hr). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Physical Requirements:

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 25 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission:

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision:

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements:

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity:

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information:

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.