Property Coordinator

Battelle Energy Alliance; Idaho Falls (ID); On-site; USD 36,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer match

Paid time off

Tuition assistance

Relocation package

Job summary

Battelle Energy Alliance at Idaho National Laboratory seeks a property management coordinator responsible for off-site shipping approvals of radioactive and hazardous materials, contract reviews for high‑risk property, and accurate categorization under export regulations. The role involves maintaining property records, interfacing with federal agencies, and ensuring audit trails for all transactions.

The successful candidate will review contracts, assign proper property classifications, and

Qualifications

• Level 3 or Level 4 requires a high school diploma or equivalent and 4–6 years of experience.
• Valid driver’s license is required.
• Experience using enterprise software such as Asset Suite.
• Experience with Microsoft Excel (sorting, manipulation, and citation with conditional formatting).

Responsibilities

• Coordinate and perform various property management functions, including property acknowledgments and off-site shipping document reviews.
• Review contracts for high-risk property and determine correct property categorization under CFR, ECCN, and other guidelines.
• Maintain property records and ensure audit trails for all property transactions.
• Interface with federal agencies and external customers; act as point of contact for property loans/exchanges.
• Produce reports from property systems and support compliance with export and proliferation regulations.

Job description

At Idaho National Laboratory, you'll coordinate property management functions including off-site shipping approvals for radioactive and hazardous materials, review contracts for high-risk property, assign correct property categorizations including export regulation and proliferation-sensitive determinations, and maintain property records in compliance with company policies. You'll interface with federal agencies and external customers, act as the point of contact for property loans and exchanges and ensure that documented audit trails are available for all property transactions processed.

Essential Job Functions and Responsibilities

• Coordinate and perform various property management functions, including property acknowledgments. Complete approval reviews of INL off-site shipping documents, including radioactive and hazardous materials, to ensure property management procedures are followed. Initiate property category determinations, including fieldwork across the site.
• Represent the department across INL, including interfacing with federal agencies and other external customers.
• Pull reports from property management systems and review contracts to check for high-risk property to appropriately categorize materials and equipment received into INL. Review contract property clauses (focusing on both federal and nonfederal WFO, federal agreements, CRADAs, and subcontract clauses) for determination of both LTI and disposal.
• Properly identify incoming (or internally fabricated) property, materials, and equipment to assign the correct property categorization. This includes reviewing for high-risk category determinations, proliferation-sensitive and export regulation guidelines, hazardous property determinations, and reviewing and applying federal, state, and international regulations and directives pertaining to property management.
• Document property category analysis determinations and present recommendations to Property Services management. Categorize and tag property received into INL and DOE-ID according to required guidelines (e.g., CFR, FSC, ECCN, Asset Type, Asset Flag, Real vs. Personal Property, ME vs. MEC).
• Create and maintain property records and execute specific property management transactions, processes, and procedures to ensure compliance with company policies and plans for managing company and government assets. Update records in databases as necessary.
• Provide support to ensure continual accountability for government-owned property.
• Implement and maintain the INL property system procedures, processes, and tools as directed. May make recommendations for improvements and/or modifications.
• Act as the point of contact for property loans/borrows/exchange sales/warranty replacements/abandonments. Prepare and transmit internal and external correspondence for the document completion of property and logistics-related CDRLs (contract deliverables).
• Coordinate with others across the INL and interface with external customers on specific property transactions and processes. Provide property services customer service.
• Ensure proliferation reviews occur as required, for off-site shipments, and ensure a documented audit trail is available for all property transactions processed.
• May research issues and provide written recommendations to management on solutions.

Required

• Level 3: High school diploma or equivalent and 4 years of experience.
• Level 4: High school diploma or equivalent and 6 years of experience.
• Valid driver's license.
• Experience utilizing enterprise software systems such as Asset Suite.
• Experience using Microsoft Excel, specifically sorting, manipulating, and notating data using tools such as conditional formatting.

Preferred

• Experience with various regulatory requirements, such as standards, laws, regulations, and policies at a state or federal level.
• Leadership experience (even in a volunteer capacity) within safety teams, community service, etc.
• Customer service mindset.

The ideal candidate will possess

• Certified Professional Property Specialist, CPPA Administrator, CCPM Manager, CFFS Fleet Specialist, etc.
• Experience with inventories, government property management, procurement, subcontracts.

Physical Requirements

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of job-related equipment and driving a vehicle. The employee must occasionally lift and/or move up to 30 pounds with assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.

Working Conditions

The work environment includes an office and field environment. The field environment may include exposure to adverse weather conditions and UV exposure. Equipment used includes stairs, heavy equipment, and protective clothing. The noise level is generally moderate. Position may work alone and for more than 8 hours/day. May be exposed to discomforts associated with constant monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior and various responsibilities.

Job Information

• The pay range for this position is: Level 3 ($26.36 - $43.48) / Level 4 ($30.84 - $50.87). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL Mission

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.