Accounts Payable Coordinator

Search Jobs - INL Professional Careers; Idaho Falls (ID); On-site; USD 28,000 - 44,000; Full time

Job summary

Idaho National Laboratory is seeking an Accounts Payable Coordinator to join our AP team in Idaho Falls. You will verify invoices, process payments, reconcile vendor statements, and support month-end close while ensuring compliance with FAR and internal controls.

The role requires a High School diploma with related AP experience; Level 2 or Level 3 placement based on depth of experience. We offer a 9x80 schedule with every other Friday off and a supportive, security-minded work environment.

Qualifications

• Understand the invoice payment cycle and AP terminology.
• Knowledge of government procurement regulations (FAR).
• Familiar with month-end close, audits and ERP upgrades.

Responsibilities

• Validate and process vendor invoices against purchase orders, contracts, and FAR requirements.
• Execute payment batches across multiple disbursement methods with full GL documentation.
• Serve as primary contact for vendor inquiries and disputes, coordinating with internal stakeholders.
• Support month-end/year-end close, internal and external audits, and ERP upgrades, while recommending process improvements.

Skills

Invoice payment cycle understanding

AP terminology

Accounting theory

Education

High School or equivalent (2 years AP experience)

High School or equivalent (4 years AP experience)

Job description

Idaho National Laboratory is hiring an Accounts Payable Coordinator to work on our Accounts Payable team. Our team works a 9x80 schedule located in Idaho Falls, Idaho with every other Friday off.

Idaho National Laboratory depends on precise financial operations to support its mission-critical research in nuclear energy and national security, and as an Accounts Payable Coordinator, you'll ensure that vendor payments, purchase orders, and subcontractor invoices are processed accurately and on time. You'll maintain payment records, reconcile vendor statements, resolve payment issues, and prepare cost distribution journals that keep complex research programs funded and operational. Your attention to detail and understanding of accounts payable policies will directly support the seamless financial operations that enable scientists and engineers to focus on breakthrough discoveries in nuclear technology, critical infrastructure, and advanced energy systems.

Essential Job Functions and Responsibilities:

• Validate and process vendor invoices against purchase orders, contracts, and FAR requirements, ensuring accuracy and compliance with government procurement regulations.
• Execute payment batches across multiple disbursement methods, enforce payment terms, capture early pay discounts, and process voids and reissuances with full GL documentation.
• Serve as the primary contact for vendor inquiries and disputes, coordinating resolution with internal stakeholders while maintaining strict separation of duties.
• Support month-end/year-end close, internal and external audits, and ERP upgrades, while recommending process improvements to strengthen efficiency and compliance.

Required:

• Level 2: High School or equivalent and 2 years related experience accounts payable experience commensurate with the level.
• Level 3: High School or equivalent and 4 years related experience accounts payable experience commensurate with the level.

The ideal candidate will possess:

• An understanding of the invoice payment cycle, accounts payable terminology, and an overall understanding of accounting theory and terminology.

Job Information:

• Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• The pay range for this position is: Level 2 ($20.31/hr. - $32.50/hr.) / Level 3($22.93/hr. - $37.82/hr). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

Physical Requirements:

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 25 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.