Accounts Payable Coordinator

TriSearch; Hackensack (NJ); Hybrid; USD 90,000 - 95,000; Full time

Job summary

Evermark is seeking a hands-on Accounts Payable Coordinator to join its finance organization. This role will manage day-to-day AP responsibilities in a high-volume environment, processing approximately 1,500–2,000 invoices per month with careful review for coding and discrepancies.

The ideal candidate will proactively resolve issues with vendors and internal teams, support AMEX card administration and expense reimbursements, and contribute to AP process improvements in a predominantly remote,

Qualifications

• 3+ years of hands-on accounts payable experience.
• Experience with ERP systems required.
• High-volume invoice processing experience preferred.
• Strong attention to detail and vendor communication.
• Proficient in Excel and MS 365.

Responsibilities

• Monitor and manage AP inbox and workflow.
• Route, review, post and follow up on invoices.
• Process inventory and non-inventory PO invoices.
• Ensure proper coding and supporting documents.
• Collaborate with vendors and internal teams to resolve issues.
• Support AMEX card administration and expense reimbursements.
• Assist with process improvements and automation.
• Work independently in a predominantly remote/hybrid environment.

Skills

AP experience

Vendor communication

Excel & MS 365

High-volume invoicing

Tools

Concur

ERP system

Dynamics 365 Business Central

Job description

Accounts Payable Coordinator

Location:

Hackensack, NJ — Hybrid / Predominantly Remote

Compensation:

$90,000–$95,000 base + 15% annual bonus

About the Company

Evermark is a portfolio of established consumer and personal-care brands including Suave, Q-tips, ChapStick, Pond's, Caress, St. Ives, Noxzema, TIGI and other well-known brands.

The organization operates in a fast-moving consumer-products environment where employees are expected to take ownership, communicate effectively across departments and use good judgment rather than simply follow a transactional process.

Position Summary

Evermark is seeking a hands-on, detail-oriented Accounts Payable Coordinator to join its finance organization.

This is a two-person AP team, and the position will manage day-to-day accounts payable responsibilities across a high-volume environment processing approximately 1,500–2,000 invoices per month.

This role is not intended for someone who simply processes invoices mechanically. The ideal candidate will carefully review invoices, recognize discrepancies, ask questions when something does not make sense and proactively work with vendors and internal departments to resolve issues.

Responsibilities

• Monitor and manage the shared Accounts Payable inbox.
• Route, review, post and follow up on invoices.
• Process inventory and non-inventory PO invoices.
• Review invoices carefully for proper coding, timing and supporting information.
• Identify discrepancies and investigate items that do not appear correct.
• Recognize invoices that may require special handling based on timing, coding, vendor requirements or supporting details, and elevate appropriately.
• Create and maintain vendor records and support vendor onboarding.
• Follow up with vendors regarding documentation, banking changes and invoice questions.
• Communicate across departments including Marketing, Legal and other internal teams to resolve AP issues. li>
• Support AMEX corporate card administration.
• Process employee expense reports and reimbursements through Concur.
• Allocate AMEX payments and support card-related issues.
• Support payment allocations and vendor inquiries.
• Help improve AP processes, workflows and automation.
• Work independently while maintaining proactive communication with the AP team and management.

Qualifications

• 3+ years of hands-on Accounts Payable experience.
• Experience working within an ERP system required.
• High-volume invoice-processing experience strongly preferred.
• Strong attention to detail and ability to identify invoice discrepancies.
• Demonstrated problem-solving and critical-thinking skills.
• Strong vendor and cross-functional communication skills.
• Highly organized and comfortable managing follow-up across multiple stakeholders.
• Ability to work independently in a predominantly remote environment.
• Comfortable learning new systems and processes.
• Microsoft Excel and Microsoft 365 proficiency.

Preferred, but Not Required

• Microsoft Dynamics 365 Business Central.
• Continia Invoice Management.
• Concur.
• AMEX corporate-card administration.
• EDI/AP experience.
• Consumer products or CPG experience.

Work Arrangement

The role is currently predominantly remote, with no fixed weekly in-office schedule. Candidates should live within reasonable commuting distance of Hackensack, NJ and be available to attend the office for team meetings or future business needs.