Accounts Payable Coordinator

Grocery Outlet; Emeryville (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

401(k) Profit Sharing

Job summary

Grocery Outlet in Emeryville, CA seeks an AP Coordinator to manage accounts payable duties including invoice and PO reconciliation, freight and merchandise invoices, and document scanning. This role reports to the Assistant Manager - Accounts Payable.

Requirements include a college degree or a high school diploma with 2+ years in AP, ability to multitask in a high-volume setting, strong written and verbal communication, and solid experience with enterprise software.

Qualifications

• College degree or high school diploma with 2+ years in Accounts Payable.
• Ability to balance multiple tasks in a high-volume environment.
• High level of accuracy and speed in a fast-paced department.
• Working knowledge of enterprise software and internal procedures.

Responsibilities

• Process and code expense and merchandise invoices according to company procedures
• Reconcile invoice to purchase order and resolve discrepancies with stakeholders
• Reconcile vendor accounts and manage aging items proactively
• Collaborate with warehouses, purchasing, and vendors on payments
• Maintain relationships with outside vendors and scan documentation
• Cross-train employees to ensure coverage during absences
• Perform other duties as assigned

Skills

Multi-tasking

Accuracy

Communication

Enterprise software

Team player

Written correspondence

Education

College degree

High school diploma with 2+ years AP experience

Tools

ERP/Enterprise software

Job description

• Our Mission: Touching lives for the better
• Our Vision: Touching lives by being the first choice for bargain-minded consumers in the U.S.

About the Team:

Our Finance team’s mission is to drive efficiency as we support our company and business partners. We analyze data, create records and reports, and make key strategic decisions to keep the business running. Our passion and energy promote a creative and growth-oriented environment. The members of our team are resourceful, critical thinkers that pride themselves on integrity and efficiency.

About the Role:

The AP Coordinator is responsible for a full range of accounts payable activities including invoice and purchase order reconciliation, reconciliation and payment of freight invoices, expense invoices, merchandise invoices and scanning of documentation. This position ensures vendor accounts are current by carrying out the following responsibilities timely and accurately. This role reports to the Assistant Manager - Accounts Payable.

Responsibilities Include:

• Process and code expense and merchandise invoices according to company procedures
• Reconcile invoice to purchase order and work with internal stakeholders across the business and vendors to resolve discrepancies
• Reconcile vendor accounts and ensure aging items are managed proactively
• Work closely with warehouses, purchasing department and vendors to resolve payment related issues
• Maintain relationships with outside vendors
• Organize, prepare, file and scan supporting documents
• Cross train employees to ensure coverage during absences
• Perform other duties as assigned

About the Pay:

• Base Salary Range: $30 Hourly
• 401(k) Profit Sharing
• Final compensation will be determined based upon experience and skills and may vary based on location.

About You:

• College degree or High school diploma with 2+ years of experience in Accounts Payable
• Ability to balance multiple tasks in a high volume of environment
• Ability to perform at a high level in a fast-paced, accuracy focused department
• Working knowledge in enterprise software
• Self-motivated, team player
• Ability to work effectively and communicate well with all levels within an organization
• Ability to clearly write routine correspondence
• Ability to follow company procedures
• Ability to occasionally lift and/or move up to 40 pounds

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.