Accounts Payable Coordinator

Bozzuto's Inc.; Cheshire (CT); On-site; USD 40,000 - 65,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Coordinator, where you'll play a crucial role in managing vendor invoices and ensuring timely payments. This position offers the opportunity to collaborate with various departments, resolve discrepancies, and maintain strong vendor relationships. You'll thrive in a dynamic environment that values integrity and high standards while supporting internal controls and improving procedures. If you have a passion for finance and a knack for organization, this role is perfect for you!

Qualifications

• 2+ years of experience in accounts payable or related fields.
• Proficient in Microsoft Office Suite and ERP systems.

Responsibilities

• Process and manage vendor invoices and payments accurately.
• Reconcile accounts and assist with month-end closing activities.

Skills

Accounts Payable Management

Vendor Relationship Management

Microsoft Office Suite

ERP Systems (Oracle, NetSuite)

Organizational Skills

Communication Skills

Education

High School Diploma

Associate's Degree in Accounting or Finance

Tools

Oracle

NetSuite

Job description

Friday, May 2, 2025

Position Overview:

As an Accounts Payable Coordinator, you will be responsible for managing the timely and accurate processing of vendor invoices, reconciliation of accounts, and payment disbursement for the wholesale grocery distribution operation. This role ensures compliance with company policies and financial controls, and collaborates with internal departments and external vendors to resolve invoice discrepancies and maintain positive vendor relationship.

Responsibilities:

• Process a high volume of vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices to ensure accuracy and resolve discrepancies.
• Code and enter invoices into the financial system in accordance with company policies and procedures.
• Prepare and process payments via check, ACH, or wire transfer, ensuring all payments are made on time.
• Reconcile vendor statements and respond to inquiries regarding payment status or invoice issues.
• Maintain organized records of invoices, payments, and correspondence for audit and reporting purposes.
• Assist with month-end closing activities, including accruals and reporting.
• Communicate with the Procurement and Receiving departments to clarify any discrepancies or missing documentation.
• Monitor accounts to ensure payments are current and discounts are taken when applicable.
• Support internal and external audit processes by providing requested documentation and reports.
• Assist in maintaining internal controls and improving accounts payable procedures
• Perform other duties as assigned by leadership
• Warehouse Office – approx. 65F – 75F

Schedule:

• Monday-Friday 8 AM-5PM

Experience:

• Preferred: Two (1) years of experience in accounts payable or related experience
• Preferred: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint),ERP (Oracle, NetSuite etc) systems and/or supply chain tracking tools
• Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership

Skills:

• Physical abilities : Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team based environment: Working independently and as a team player to ensure our customers are receiving orders timely and with the highest quality
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain and drive safety policies to all associates; driving for accountability of safe practicesthroughout shift