Accounts Payable Coordinator

Bozzuto's; Cheshire (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Coordinator to manage vendor invoices and ensure timely payments. In this role, you'll collaborate with various departments to resolve discrepancies and maintain positive vendor relationships. You will also assist with month-end activities and support audit processes. This position offers a dynamic work environment where your organizational and communication skills will shine. If you thrive in a team-based setting and have a passion for accuracy and efficiency, this is the perfect opportunity for you!

Qualifications

• 2+ years of experience in accounts payable or related roles.
• Proficiency in ERP systems and Microsoft Office Suite.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Reconcile accounts and maintain organized records.
• Assist with month-end closing activities.

Skills

Accounts Payable

Microsoft Office Suite

Oracle

NetSuite

Communication Skills

Organizational Skills

Teamwork

Safety Policies

Education

High School Diploma

Associate's Degree in Accounting

Tools

ERP Systems

Supply Chain Tracking Tools

Job description

Accounts Payable Coordinator 400 Industrial Ave, Cheshire, CT 06410, USA Req #1317 Friday, May 2, 2025

Position Overview:

As an Accounts Payable Coordinator, you will be responsible for managing the timely and accurate processing of vendor invoices, reconciliation of accounts, and payment disbursement for the wholesale grocery distribution operation. This role ensures compliance with company policies and financial controls, and collaborates with internal departments and external vendors to resolve invoice discrepancies and maintain positive vendor relationship.

Responsibilities:

• Process a high volume of vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices to ensure accuracy and resolve discrepancies.
• Code and enter invoices into the financial system in accordance with company policies and procedures.
• Prepare and process payments via check, ACH, or wire transfer, ensuring all payments are made on time.
• Reconcile vendor statements and respond to inquiries regarding payment status or invoice issues.
• Maintain organized records of invoices, payments, and correspondence for audit and reporting purposes.
• Assist with month-end closing activities, including accruals and reporting.
• Communicate with the Procurement and Receiving departments to clarify any discrepancies or missing documentation.
• Monitor accounts to ensure payments are current and discounts are taken when applicable.
• Support internal and external audit processes by providing requested documentation and reports.
• Assist in maintaining internal controls and improving accounts payable procedures

• Perform other duties as assigned by leadership

Environment:

• Warehouse Office – approx. 65F – 75F

Schedule:

• Monday-Friday 8 AM-5PM

Experience:

• Preferred: Two (1) years of experience in accounts payable or related experience
• Preferred: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint),ERP (Oracle, NetSuite etc) systems and/or supply chain tracking tools
• Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership

Skills:

• Physical abilities : Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders on a daily basis
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team based environment: Working independently and as a team player to ensure our customers are receiving orders timely and with the highest quality
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain and drive safety policies to all associates; driving for accountability of safe practicesthroughout shift

Other details

• Pay Type Hourly

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