Accounts Payable Coordinator

Logan A/C & Heat Services; Dayton (OH); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Performance bonuses & profit sharing

Medical, dental & vision insurance

Company-paid life & AD&D insurance

Disability coverage

401(k) with 4% match + Roth option

PTO & paid sick time

Paid training and development

Career growth opportunities

Job summary

Logan Services is seeking an Accounts Payable Coordinator in Dayton, OH. The role involves processing invoices, reconciling payments, and maintaining precise financial records to keep our operations moving smoothly.

You will review POs, receipts, and invoices, coordinate with internal teams on coding, and ensure timely deposits and rebates. The position emphasizes accuracy, organization, and strong communication with vendors and the Finance team.

Qualifications

• Associate degree in Accounting, Finance, or equivalent relevant experience.
• 1-3 years of experience in accounts payable or related administrative role.
• Basic GL coding knowledge and proficiency in Excel.

Responsibilities

• Review purchase orders, receipts, and invoices for accuracy and compliance.
• Receive materials into systems and maintain electronic documentation.
• Reconcile receipts with vendor invoices; resolve discrepancies.
• Coordinate with internal teams to ensure proper expense coding and processing.
• Process daily deposits from consumer financing partners with Finance.
• Apply manufacturer rebates to customer accounts and ensure timely payments.
• Process refunds, vendor credits, returns, and warranty credits.
• Conduct regular customer account audits to identify outstanding items.
• Communicate with vendors to address questions and maintain accurate records.

Skills

Microsoft Excel

Communication

Attention to detail

Education

Associate degree in Accounting/Finance

Tools

ServiceTitan

Sage Intacct

CRM/ERP systems

Job description

Accounts Payable Coordinator – Dayton, OH Full-Time | On-Site

Keep the Details Right. Keep Our Business Moving.

Behind every great customer experience is a team making sure the details are handled right. At Logan Services, our Accounts Payable Coordinator plays an important role in keeping our financial operations running smoothly, from processing invoices and receiving materials to managing payments, refunds, and vendor relationships. If you're someone who enjoys working with numbers, solving problems, and keeping things organized, this is an opportunity to make a real impact. Your attention to detail and ability to follow through help ensure our teams have what they need and our financial processes stay accurate and on track.

Why You'll Love Working at Logan Services:

• Competitive pay
• Performance bonuses & profit sharing
• Medical, dental & vision insurance
• Company-paid life & AD&D insurance
• Short- and long-term disability coverage
• 401(k) with 4% company match + Roth option
• PTO & paid sick time
• Paid training and ongoing development
• Career growth opportunities
• A stable, family-owned company with a strong reputation

The Impact You'll Make:

Accuracy matters, and the work you do helps keep our business moving forward.

• Review purchase orders, receipts, and invoices to ensure accuracy and compliance with company procedures.
• Receive materials into our systems and maintain accurate electronic documentation.
• Reconcile receipts with vendor invoices and statements, identifying and resolving discrepancies.
• Coordinate with internal teams to ensure expenses are coded correctly and invoices are processed appropriately.
• Process daily deposits from consumer financing partners and coordinate deposit completion with the Finance team.
• Apply manufacturer rebates to customer accounts and help ensure timely payment from manufacturers.
• Process customer refunds, vendor credits, returns, and warranty credits accurately and promptly.
• Conduct regular customer account audits to identify and resolve outstanding items.
• Communicate with vendors by phone and email to address questions, resolve issues, and maintain accurate account records.
• Follow up on returned payments and outstanding balances to help ensure timely resolution.
• Look for opportunities to improve processes, increase efficiency, and keep financial records accurate.

You're not just processing paperwork. You're helping protect the accuracy of our financial operations and making sure the details don't get missed.

What We're Looking For:

We're looking for someone who takes ownership of their work, enjoys solving problems, and understands that small details can make a big difference.

You'll be a great fit if you are:

• Detail-oriented and committed to accuracy.
• Organized and able to manage multiple priorities and deadlines.
• A strong communicator who works well with different teams and vendors.
• A problem-solver who can investigate discrepancies and find solutions.
• Comfortable working independently and taking initiative.
• Reliable, accountable, and committed to following through.
• Adaptable and willing to learn new systems and processes.
• Comfortable working with financial information and maintaining confidentiality.
• Proficient in Microsoft Excel and general computer applications.

What You'll Bring:

• An associate degree in Accounting, Finance, or equivalent relevant experience.
• 1-3 years of experience in accounts payable, receiving, accounting, or a related administrative role.
• A basic understanding of general ledger (GL) coding principles.
• Experience working with CRM or ERP systems.
• Strong written and verbal communication skills.

Experience with ServiceTitan, Sage Intacct, or similar financial and business software is a plus.

Why Logan?

Since 1969, Logan Services has grown from a local company into a family-owned organization serving Dayton, Columbus, Cincinnati, and Northern Kentucky. But we've never lost sight of what makes our business successful: people. We believe in developing our employees, promoting from within, and giving our team the training and support they need to build a career.

Our culture is built around our PARTE Values:

People First | Agile | Radical Ownership | Teamwork | Excellence

Equal Opportunity Employer

Logan Services, Inc. is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.