Accounts Payable Coordinator

One Hour Heating & Air Conditioning; Charlotte (NC); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Disability insurance

Employee assistance program

Employee discount

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

One Hour Heating & Air Conditioning in Charlotte, NC is seeking a full-time Accounts Payable Coordinator to join our growing finance team. You will process invoices, verify entries, and support payment approvals to keep AP operations accurate and compliant.

Ideal candidates bring at least one year in AP, proficiency with QuickBooks and Excel, and a proactive, detail-oriented approach. You’ll work with internal teams to resolve discrepancies and help streamline processes.

Qualifications

• At least one year of experience in accounts payable.
• Proficiency in QuickBooks and basic Excel skills are required.
• Experience with ServiceTitan or similar software is a plus.
• Accurate data entry processing.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills to manage multiple priorities.
• Strong communication and problem-solving abilities with internal teams.
• Ability to handle confidential financial information with professionalism and discretion.
• A dependable, self-motivated approach and willingness to improve processes.

Responsibilities

• Process, review, and verify incoming invoices using QuickBooks and ServiceTitan.
• Manage invoice approvals and resolve billing discrepancies with internal departments.
• Maintain accurate records of accounts payable transactions and documentation.
• Assist with tracking outstanding invoices and follow up on approvals.
• Maintain confidentiality and security of sensitive financial information.
• Identify opportunities to improve AP processes and reduce manual data entry.
• Provide general support to the finance team as needed.

Skills

Invoice processing

QuickBooks

Excel

Attention to detail

Tools

ServiceTitan

Job description

We are seeking a full-time detail-oriented, organized, and proactive Accounts Payable Coordinator to join our growing finance team! In this role, you will be responsible for processing invoices, managing payment approvals, resolving discrepancies, and maintaining accurate financial records. You will play an important role in keeping our accounts payable operations running smoothly while ensuring accuracy, efficiency, and compliance with company policies.

If you have strong attention to detail, enjoy working in a fast-paced, high volume environment, and take pride in keeping financial records organized and accurate, we’d love to hear from you!

Responsibilities

• Process, review, and verify incoming invoices using QuickBooks and ServiceTitan, ensuring accuracy and timely processing.
• Manage invoice approvals and communicate with internal departments to resolve billing discrepancies and outstanding issues.
• Maintain accurate and organized records of accounts payable transactions, ensuring all documentation is complete and up to date.
• Assist with tracking outstanding invoices and following up on pending approvals as needed.
• Maintain the confidentiality and security of sensitive financial information.
• Identify opportunities to improve accounts payable processes, streamline workflows, and reduce manual data entry errors.
• Provide general support to the finance team as needed.

Requirements

• At least one year of experience in accounts payable.
• Proficiency in QuickBooks and basic Excel skills are required.
• Experience with ServiceTitan or similar type of industry related software is a plus.
• Accurate data entry processing.
• Strong attention to detail and a high level of accuracy when processing financial information.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills, with the ability to work effectively with internal teams.
• Ability to handle confidential financial information with professionalism and discretion, and have the ability to remain focused in a dynamic environment.
• A dependable, self-motivated approach to work and a willingness to learn and improve processes.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance