Accounts Payable Coordinator

Green Key Resources LLC; Bohemia (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Green Key Resources LLC is seeking an Accounts Payable Coordinator to manage payable transactions, validate invoices, and post material receipts within our ERP system. You will reconcile bank and ledger accounts, prepare weekly cash flow and GRNI reports, and collaborate with Purchasing, Sales, and Inventory Control to resolve discrepancies.

The role requires an AS degree and 2–4 years of AP experience, with strong analytical and organizational skills.

Qualifications

• AS degree in a relevant field is required.
• Minimum of 2 years of accounts payable experience; 4 years preferred.
• Proficiency in ERP systems for financial processing and reporting.
• Strong analytical skills for reconciling accounts and preparing detailed financial reports.
• Excellent organizational abilities to manage multiple tasks and meet deadlines.
• Effective communication skills to collaborate with departments and resolve discrepancies.
• Familiarity with financial documentation requirements, such as obtaining W-9 forms for vendors.
• Ability to work on-site in a dynamic and collaborative environment.

Responsibilities

• Process accounts payable transactions, including validating invoices, posting material receipts, and preparing payment batches.
• Verify and allocate business transaction details, such as sales slips, invoices, and receipts.
• Maintain accurate financial records by reconciling bank accounts and analyzing ledger accounts.
• Prepare and distribute weekly financial reports, including cash flow and GRNI analysis.
• Collaborate with departments to address discrepancies and improve financial processes.
• Ensure compliance with company policies by obtaining necessary documentation, such as W-9 forms for vendors.
• Provide clerical and administrative support to management and assist with special projects.
• Work effectively with vendors, customers, and employees to resolve issues and maintain positive relationships.

Skills

ERP systems

Analytical skills

Organizational skills

Communication skills

Education

AS degree in a relevant field

Tools

ERP software

Job description

Accounts Payable Coordinator Overview

• The Accounts Payable Coordinator plays a crucial role in managing financial transactions and ensuring accurate invoice processing and reconciliation.
• This position involves handling accounts payable transactions within an ERP system to ensure timely and accurate payment processing.
• Collaborate with various departments, including Purchasing, Sales, and Inventory Control, to resolve discrepancies and streamline operations.
• Maintain financial records by analyzing balance sheets and general ledger accounts, ensuring compliance with company policies.
• Prepare detailed financial reports, including cash flow and accounts payable reports, to support decision-making processes.
• Conduct weekly analysis of goods received not invoiced (GRNI) to ensure accurate financial reporting.
• Provide administrative support to management and contribute to special projects as required.
• Engage with vendors, customers, and employees to resolve issues and ensure smooth operations.

Accounts Payable Coordinator Key Responsibilities & Duties

• Process accounts payable transactions, including validating invoices, posting material receipts, and preparing payment batches.
• Verify and allocate business transaction details, such as sales slips, invoices, and receipts.
• Maintain accurate financial records by reconciling bank accounts and analyzing ledger accounts.
• Prepare and distribute weekly financial reports, including cash flow and GRNI analysis.
• Collaborate with departments to address discrepancies and improve financial processes.
• Ensure compliance with company policies by obtaining necessary documentation, such as W-9 forms for vendors.
• Provide clerical and administrative support to management and assist with special projects.
• Work effectively with vendors, customers, and employees to resolve issues and maintain positive relationships.

Accounts Payable Coordinator Job Requirements

• Associate of Science (AS) degree in a relevant field is required.
• Minimum of 2 years of experience in accounts payable or related roles; 4 years preferred.
• Proficiency in ERP systems for financial transaction processing and reporting.
• Strong analytical skills for reconciling accounts and preparing detailed financial reports.
• Excellent organizational abilities to manage multiple tasks and meet deadlines.
• Effective communication skills to collaborate with departments and resolve discrepancies.
• Familiarity with financial documentation requirements, such as obtaining W-9 forms for vendors.
• Ability to work on-site and contribute to a dynamic and collaborative environment.