Accounts Payable Clerk-Payne Alice

Payne Auto Group; Alice (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Payne Auto Group in Alice, Texas is seeking an Accounts Payable Clerk to join our accounting team. The ideal candidate will process vendor invoices, reconcile statements, and help maintain accurate financial records in a fast-paced dealership environment.

You will work closely with the accounting department, verify documentation, and ensure timely payments. This role requires attention to detail, ability to multitask, and strong communication with vendors and internal teams.

Qualifications

• Experience in accounts payable or general accounting is preferred.
• Automotive dealership accounting experience is a plus.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel, Word, and Outlook.

Responsibilities

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receipts, and docs.
• Match invoices to departments and expense accounts.
• Enter accounts payable invoices into the dealership system.
• Reconcile vendor statements and research discrepancies.
• Prepare and process vendor payments per policy.
• Maintain organized accounts payable files.
• Assist with month-end closing and AP reconciliations.
• Monitor aging and follow up on outstanding invoices.
• Communicate with vendors regarding payments and status.
• Support other accounting duties as needed.

Skills

Attention to detail

Time management

Organizational skills

Communication

Problem-solving

Education

High school diploma or equivalent

Accounting coursework or experience preferred

Tools

Excel

Word

Outlook

Job description

Payne Alice is seeking a dependable, organized, and detail-oriented Accounts Payable Clerk to join our accounting team. The ideal candidate will be responsible for processing vendor invoices, reconciling statements, maintaining accurate financial records, and ensuring timely payments. This individual must be able to multitask, meet deadlines, and work effectively in a fast-paced automotive dealership environment.

Essential Duties and Responsibilities

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receipts, and supporting documentation.
• Match invoices to appropriate dealership departments and expense accounts.
• Enter accounts payable invoices accurately into the dealership accounting system.
• Reconcile vendor statements and research outstanding balances or discrepancies.
• Prepare and process vendor payments in accordance with company policies.
• Maintain organized electronic and physical accounts payable files.
• Communicate with vendors regarding invoices, payment status, and account discrepancies.
• Assist with month-end closing procedures and accounts payable reconciliations.
• Ensure proper approval and documentation for all invoices and expenses.
• Monitor accounts payable aging and follow up on outstanding invoices.
• Assist with additional accounting duties as assigned by the Controller or Office Manager.

Qualifications

• Previous accounts payable or general accounting experience preferred.
• Automotive dealership accounting experience is a plus.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and accounts payable procedures.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work independently and as part of a team.
• Strong communication and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High school diploma or equivalent required; accounting coursework or experience preferred.

Key Skills

• Invoice processing and data entry
• Expense coding and account management
• Time management and organization
• Accuracy and attention to detail
• Confidentiality and professionalism
• Customer service and vendor relations

This position operates in a professional automotive dealership office environment. The Accounts Payable Clerk will work closely with the accounting department, dealership management, service, parts, sales, and outside vendors.

Position: Accounts Payable Clerk
Department: Accounting
Reports To: Assistant Controller
Location: Alice, Texas
Employment Type: Full-Time