Accounts Payable Clerk

Capano Management; Talleys Corner (DE); On-site; USD 42,000 - 54,000; Full time

Job summary

Capano Management in Delaware is seeking an Accounts Payable professional to manage invoicing, data entry, and vendor communications. You will process invoices using Entrata and Newstar Systems, print and file postings, and ensure timely payments while maintaining strict confidentiality and accuracy.

The role requires strong Excel skills, attention to detail, and the ability to manage multiple priorities with a high level of integrity.

Qualifications

• High school diploma required; degree preferred.
• 3 years: Accounts Payable experience.
• Proficient in Microsoft Excel and Office suite; strong analytical abilities.

Responsibilities

• Process invoices in a timely manner and code to general ledger accounts using Entrata and Newstar Systems.
• Print and file all invoices posted to Newstar.
• Prioritize, timely payments and handle utilities-related payments.
• Generate invoices from Utility websites and track via Excel.
• Review tracker at month-end and request missing invoices from vendors.
• Communicate with accountants on proper coding and any TI/new sites.
• Prepare weekly check runs with remittance attachments.
• Respond to vendor inquiries and monthly statements.
• Ensure compliance with accounts payable policies and procedures; act as main point of contact for AP questions and research issues.
• Other duties and projects as assigned.

Skills

Excel

Analytical skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Confidentiality

Self-start

Team player

Leadership by example

Education

High School Diploma

Associates degree or better

Tools

Microsoft Office Suite

Job description

• Process invoices in a timely manner to correct property, vendor, and general ledger account using Entrata and Newstar Systems (using General Ledger coding)
• Print out all invoices posted to Newstar and file
• Prioritize, Utilities any time sensitive payments
• Generate invoices from Utility website
• Track Utility invoices on excel spreadsheet
• Review tracker at EOM and reach out to vendors requesting any missing invoices
• Communicate with accountants on proper coding and any special TI’s/new sites
• Prepare weekly check runs, attaching any necessary remittance
• Answer vendor inquiries and follow up on monthly statements
• Ensure compliance of accounts payable policies and procedures
• Serve as point of contact for concerns and questions involving accounts payable and research issues to a correct and timely resolution
• Other duties and projects as assigned
  
  

Qualifications and Preferred Skills.

• Proficient use and understanding of Microsoft Office Suite, specifically Excel
• Exceptional analytical, written, and verbal communication skills
• Acute attention to detail and ability to promote high quality standards
• Excellent organizational skills and ability to manage multiple priorities with competing deadlines
• Exhibits behaviors of honesty, commitment to goal achievement and effective relationships with
• colleagues
• Self-start with the ability to quickly adapt to new circumstances as they arise
• Ability to lead by example, acknowledge and assume responsibility for successes and failures in terms
• of actions, decisions, processes, and results
• Ability to maintain a high level of confidentiality keeping all account information confidential and handle discrete matter appropriately
  
  

Education and Experience

• Hight school diploma required, Degree preferred

Qualifications

Behaviors

Preferred

Thought Provoking

Thought Provoking

: Capable of making others think deeply on a subject

Team Player

Team Player

: Works well as a member of a group

Innovative

: Consistently introduces new ideas and demonstrates original thinking

Detail Oriented

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Flexibility

Flexibility

: Inspired to perform well when granted the ability to set your own schedule and goals

Self-Starter

: Inspired to perform without outside help

Goal Completion

Goal Completion

: Inspired to perform well by the completion of tasks

Entrepreneurial Spirit

: Inspired to perform well by an ability to drive new ventures within the business

Education

Required

High School or better.

Preferred

Associates or better.

Experience

Required

3 years:

3 years:

Accounts Payable.

Equal Opportunity Employer
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