Accounts Payable Clerk

Colonial Group; Santa Ana (CA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life insurance

Generous vacation time

9 paid holidays

401k

ESOP

Tuition reimbursement

Job summary

Colonial Group is seeking an Accounts Payable Clerk to perform clerical accounting duties including invoicing, matching, and reporting. The role requires attention to detail, strong organization, and timely completion of tasks in a fast-paced setting.

Responsibilities include processing invoices, entering data, creating purchase order receipts, supporting purchasing, and assisting in month-end close. Competitive hourly pay listed. Benefits available.

Qualifications

• Accounts payable knowledge with 2+ years experience.
• Strong English reading, writing, speaking and comprehension.
• Highly detailed, organized, and deadline-driven in a fast-paced environment.
• Clear, professional communication with colleagues at all levels.

Responsibilities

• Process, code, and match AP invoices ensuring three-way match.
• Enter and upload invoices, create PO receipts, and support purchasing desk.
• Prepare monthly AP reports and assist in month-end close.
• Reconcile AP transactions and monitor payments to vendors.
• Address invoice discrepancies and respond to vendor inquiries.

Skills

Accounts payable

English proficiency

Detail oriented

Professional communication

Job description

Job Summary:

We are looking for an Accounts Payable Clerk that will be responsible for performing clerical accounting duties.

Job Requirements:

• Sort, code, and match accounts payable invoices ensuring the purchase order, supplier delivery and invoice reflect the same information. Deeming the invoice legitimate and ready for payment (three-way match).
• Print, match and enter and/or upload accounts payable invoices into the system.
• Create purchase order receipts in the system.
• Support purchasing desk as needed.
• Assemble, title, review, verify and enter and/or upload accounts payable invoices in Accounting system.
• Produce monthly reports as needed.
• Flag and clarify any unusual or questionable invoice items or prices.
• Assist in full month end close including analysis of pre-paid, accruals, intercompany reconciliation.
• Track expenses and process expense reports.
• Maintain accurate historical files and maintain vendor files.
• Prepare analysis of accounts.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendors and respond to inquiries.
• Provide supporting documentation for audits.
• Maintain financial security by adhering to internal accounting controls.
• Strong commitment to good attendance and being on time.
• Perform any other duties not mentioned above when instructed to do so by the department manager.

Skill Requirements:

• Accounts payable knowledge; minimum two years of experience in the field.
• English (reading, writing, verbal and comprehension).
• Highly detailed, organized and deadline-oriented, with the ability to prioritize, focus and thrive in a high paced multi-tasking environment.
• Communicate effectively and professionally with all employees across all levels and departments at APP.

Why work for APP?

• Medical, Dental, Vision - Generous company contribution, low cost to employee
• Life insurance - 100% company paid - covers employee, spouse and dependent children
• Generous Vacation Time
• 9 Paid Holidays
• Holiday Shut Down (Christmas thru New Year's)
• Sick Time
• Annual Bonus (based on company meeting Key Results)
• 401k (Company matches up to 4%)
• ESOP Employee Profit Sharing Retirement Plan (100% Company Paid)
• Tuition reimbursement

This job may be a good fit if you have experience in Accounting, AP Coordinator, AP Specialist, or Account Payable.

Compensation:

$25.00 - $26.00 an hour. This is the lowest to highest hourly rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.