Accounts Payable

Inception Home Inc; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Inception Home Inc. seeks an Accounts Payable Clerk to join our Finance team. You will manage the full AP process, ensure timely and accurate payments, and enforce company policies across departments.

The ideal candidate is highly organized, detail-oriented, and collaborative, with experience in ERP systems and Excel. This role offers growth opportunities in a fast-paced environment.

Qualifications

• Bachelor's or equivalent degree in accounting or related field.
• Experience with ERP or accounting software systems.
• SOX knowledge is a plus.

Responsibilities

• Manage the complete accounts payable cycle from invoice receipt through payment.
• Review, verify, and process vendor invoices with two-way and three-way matching.
• Process check requests, expenses, and vendor invoices per policy.
• Ensure all invoices have approvals and documentation.
• Assist with weekly payment disbursements and maintain records.
• Maintain compliance with SOX and internal controls.

Skills

Attention to detail

Organizational skills

Time management

Prioritization

Analytical abilities

Communication skills

Customer service

Adaptability

Integrity & confidentiality

Teamwork

Education

Bachelor’s degree in accounting/finance/Business Admin

Associate’s degree + 2 years related AP experience

Tools

Excel

Word/Outlook

ERP software

Expense reporting systems

Job description

Benefits

• 401(k) matching
• Company parties
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Accounts Payable (AP) Clerk

Join Our Team

Are you an organized, detail-oriented accounting professional who enjoys solving problems and keeping financial operations running smoothly? We are looking for an Accounts Payable (AP) Clerk to join our Finance team.

In this role, you will be responsible for managing the full accounts payable cycle, ensuring vendors are paid accurately and on time while maintaining compliance with company policies and accounting standards. You'll collaborate with multiple departments, build strong vendor relationships, and contribute to the company's financial success.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values accuracy, and wants to grow their career in accounting and finance.

Position Overview

The Accounts Payable Clerk is responsible for the complete Accounts Payable process and provides daily operational support to the Finance Department. This position ensures invoices are processed accurately, payments are made on schedule, financial records remain organized, and internal controls are consistently followed.

The ideal candidate is highly organized, dependable, detail-oriented, and capable of managing multiple priorities while maintaining excellent customer service with both internal departments and external vendors.

Key Responsibilities

Accounts Payable

• Manage the complete accounts payable cycle from invoice receipt through payment.
• Review, verify, and process vendor invoices using two-way and three-way matching procedures.
• Process checks requests, employee expense reports, and vendor invoices in accordance with company policies.
• Ensure all invoices have appropriate approvals and support documentation.
• Resolve invoice discrepancies by working closely with vendors and internal departments.

Payment Processing

• Prepare and process weekly payment disbursements, including:
  • Check runs
• • ACH payments
• • Wire transfers
• Maintain accurate payment records and support documentation.

Compliance & Financial Controls

• Ensure accurate recording and reporting of:
  • IRS 1099 information
• • Sales and use taxes
• • Sunshine Act transactions
• Maintain the Expense Report System hierarchy and accounting configuration.
• Follow internal accounting policies, procedures, and internal control requirements.

Month-End Close & Reporting

• Assist with monthly general ledger closing activities.
• Prepare various accounting reports including:
  • Sunshine Act quarterly reports
• • Annual reporting
• • Expense analysis reports
• Support accounting activities related to:
  • Fixed assets
• • General ledger
• • Financial reporting

Audit & Compliance

• Assist with SOX documentation and internal control testing.
• Prepare schedules and support documentation for external audits.
• Provide auditors with requested financial information in a timely manner.

Financial Analysis

• Perform ad hoc expense analysis and special accounting projects as assigned.
• Identify opportunities to improve efficiency and strengthen financial processes.

Qualifications

Education Required

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field

OR

• Associate’s degree with a minimum of two (2) years of related Accounts Payable or accounting experience

Preferred Experience

• Two or more years of Accounts Payable experience
• Experience working in a corporate accounting or finance department
• Experience with ERP or accounting software systems
• Experience processing high-volume invoices
• Knowledge of SOX compliance is a plus

Knowledge, Skills & Abilities

The ideal candidate will demonstrate:

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize multiple tasks and consistently meet deadlines
• Strong analytical and problem-solving abilities
• Excellent verbal and written communication skills
• Professional customer service skills when working with vendors and internal teams
• Ability to adapt to changing priorities in a fast-paced environment
• High level of integrity and confidentiality when handling financial information
• Self-motivated with the ability to work independently and as part of a collaborative team

Technical Skills

• Microsoft Excel (intermediate to advanced preferred)
• Microsoft Word and Outlook
• Accounting and ERP software applications
• Expense reporting systems

What Success Looks Like

A successful Accounts Payable Clerk consistently:

• Processes invoices accurately and efficiently.
• Pays vendors on time.
• Maintains complete and organized accounting records.
• Communicate professionally with vendors and coworkers.
• Meets month-end deadlines.
• Helps identify process improvements.
• Supports audits with accurate documentation.
• Maintains confidentiality and demonstrates the highest ethical standards.

Why Join Us?

We believe our employees are our greatest asset. We offer a collaborative work environment where your ideas are valued, your contributions make a meaningful impact, and you have opportunities for professional growth and career development. If you are passionate about accounting, enjoy working with numbers, and take pride in delivering accurate, high-quality work, we'd love to hear from you.