Accounts Payable Associate

Jobtailor; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in New York is seeking an Accounts Payable Specialist to accurately process invoices, code expenses, and obtain approvals. You will manage vendor statements, prepare payments, and maintain organized records in Excel.

This role emphasizes attention to detail, strong communication with stakeholders, and timely processing across multiple locations within the company.

Qualifications

• Experience with accounts payable processing including invoice coding and approvals.
• Proficient in Excel and vendor statement reconciliation.
• Strong organizational and communication skills.

Responsibilities

• Scans invoices to Accounts Payable system for verification, approvals, and coding.
• Gathers approvals for invoices within Accounts Payable and follows up as needed.
• Codes Construction invoices with account codes, vendor codes, due dates, and capital expenses when applicable.
• Tracks costs for property damage claims across locations.
• Prepares checks for mailing and ensures proper distribution.
• Maintains Microsoft Excel spreadsheets for tracking and reporting.
• Reconciles vendor statements and resolves discrepancies.
• Performs other related duties as assigned.

Skills

Attention to Detail

Effective Communication

Organizational Skills

Invoice Scanning

Invoice Coding

Cost Tracking

Preparing Checks

Vendor Reconciliation

Tools

Accounts Payable System

Microsoft Excel

Job description

• Scans invoices to Accounts Payable system for verification and approvals and coding


• Gather appropriate approvals for invoices within Accounts Payable system and follow up with approvers as necessary


• Codes Construction invoices, including appropriate account codes, vendor codes, due dates, and at times capital expense


• Track costs for property damage claims at various locations


• Prepares checks for mailing and ensure that checks are distributed properly


• Maintains Microsoft Excel spreadsheets


• Reconciles vendor statements


• Performs other related duties as assigned

Requirements

• High levels of organization and attention to detail


• Effective and professional oral and written communication skills

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing Accounts Payable processes, including invoice coding, approvals, and vendor statement reconciliation. Proficient in maintaining accurate financial records and effective communication with stakeholders.

Highest-signal resume keywords

• Accounts Payable Management


• Invoice Coding


• Cost Tracking


• Microsoft Excel


• Vendor Statement Reconciliation

ATS Optimization Keywords

Hard Skills

• Invoice Scanning


• Coding Construction Invoices


• Cost Tracking for Property Damage Claims


• Preparing Checks


• Reconciliation of Vendor Statements

Soft Skills

• Attention to Detail


• Effective Communication


• Organizational Skills

Industry Keywords

• Construction Invoices


• Vendor Codes


• Capital Expense

Tools & Technologies

• Accounts Payable System


• Microsoft Excel