Accounting Technician

Jobtailor; Town of Texas (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Accounts Payable specialist to support the United States operations from Wisconsin. You will process supplier invoices, reconcile vendor statements, and handle expense reimbursements while maintaining confidentiality and accuracy.

Collaborating with Project Managers, Office Managers, and remote teammates, you will drive timely approvals, resolve discrepancies, and assist with journal entries and other accounting tasks as needed.

Qualifications

• Previous experience in Accounts Payable, Accounting, Bookkeeping, or related financial role preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work with remote employees across multiple states.
• Strong follow-up skills with ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.

Responsibilities

• Process supplier invoices accurately and timely within the accounting system.
• Communicate professionally with Project Managers, Office Managers, and other team members located remotely to obtain invoice approvals, answer questions, and resolve discrepancies.
• Research invoice issues and work collaboratively with internal stakeholders to ensure accurate processing.
• Monitor invoices awaiting approval and proactively follow up to ensure timely payment.
• Verify all invoices are approved before each scheduled payment run.
• Post customer payments and deposits accurately within the accounting system.
• Assist with Journal Entries and other accounting functions as requested.
• Provide administrative and clerical support to the Accountant and Controller.
• Maintain organized accounting records while ensuring confidentiality and accuracy.

Skills

Organizational skills

Attention to detail

Excellent communication

Remote collaboration

Excel proficiency

ERP experience

Accounting software

Tools

Microsoft Excel

Outlook

Word

Accounting Software

ERP Systems

Job description

• Process supplier invoices accurately and timely within the company's accounting system for projects across the United States.
• Communicate professionally with Project Managers, Office Managers, and other team members located remotely to obtain invoice approvals, answer questions, and resolve discrepancies.
• Research invoice issues and work collaboratively with internal stakeholders to ensure accurate processing.
• Monitor invoices awaiting approval and proactively follow up to ensure timely payment.
• Verify all invoices are approved before each scheduled payment run.
• Process monthly vendor statements and reconcile outstanding balances.
• Review and process employee expense reimbursements, including personal and company credit card expense reports.
• Cross-train in accounts payable payment processing to provide backup support during absences or increased workload.
• Post customer payments and deposits accurately within the accounting system.
• Assist with Journal Entries and other accounting functions as requested.
• Provide administrative and clerical support to the Accountant and Controller.
• Maintain organized accounting records while ensuring confidentiality and accuracy.
• Perform additional accounting and administrative duties as assigned.

Requirements

• Previous experience in Accounts Payable, Accounting, Bookkeeping, or a related financial role preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to build effective working relationships with remote employees located across multiple states.
• Strong follow-up skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience using accounting software; experience with ERP systems is preferred.
• Ability to work independently with minimal supervision.
• Self-starter who is highly motivated, dependable, and takes initiative.
• Strong problem-solving and research skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor with a customer service mindset.

Core Competencies

Demonstrates expertise in Accounts Payable processes, including invoice processing, vendor statement reconciliation, and expense reimbursement management. Proficient in Microsoft Office and accounting software, with strong organizational and communication skills to effectively collaborate with remote teams.

Highest-signal resume keywords

• Accounts Payable Experience
• Invoice Processing
• Microsoft Excel Proficiency
• ERP Systems Experience
• Strong Organizational Skills

ATS Optimization Keywords

Hard Skills

• Invoice Processing
• Vendor Statement Reconciliation
• Expense Reimbursement Management
• Journal Entries
• Accounting Software Proficiency

Soft Skills

• Excellent Communication Skills
• Strong Problem-Solving Skills
• Attention to Detail
• Customer Service Mindset
• Ability to Build Relationships

Industry Keywords

• Accounts Payable
• Bookkeeping
• Financial Role
• Confidentiality
• Administrative Support

Tools & Technologies

• Microsoft Office
• Excel
• Outlook
• Word
• Accounting Software