Accounts Payable Specialist

Jobtailor; Richmond (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Richmond, CA seeks an Accounts Payable specialist to handle invoice processing and payments, reconcile vendor accounts, and maintain strong supplier relations. You will ensure accuracy, compliance with policies, and proactive problem solving in a fast-paced environment.

The role emphasizes cross-functional collaboration, attention to detail, and continuous process improvement. A related degree and proficiency with Microsoft Office/ERP systems are preferred.

Qualifications

• Ability to thrive in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Adaptability and a proactive approach to change.
• Strong organizational and problem-solving skills.
• High attention to detail, accuracy in execution.
• Proven ability to prioritize tasks and meet deadlines.
• Proficiency with the Microsoft Suite and other computer systems.

Responsibilities

• Ensure accurate and timely processing of invoices.
• Reconcile accounts and maintain vendor relationships.
• Manage the lifecycle of invoices and process payments.
• Review internal and external accounts, resolving discrepancies.
• Ensure compliance with company policies and accounting best practices.
• Act on findings from report analysis to correct errors.
• Investigate discrepancies in vendor accounts.
• Work closely with internal teams to resolve issues.
• Suggest new strategies to improve processes.

Skills

Invoice Processing

Account Reconciliation

Vendor Relationship Management

Accounting Best Practices

Microsoft Suite Proficiency

Interpersonal Skills

Communication Skills

Adaptability

Organizational Skills

Attention to Detail

Time Management

Education

Post-secondary degree or diploma in a related field

Tools

Microsoft Suite

Accounting/ERP Systems

Job description

• Ensure accurate and timely processing of invoices


• Reconcile accounts and maintain vendor relationships


• Manage the lifecycle of invoices and process payments


• Review internal and external accounts, resolving discrepancies


• Ensure compliance with company policies and accounting best practices


• Act on findings from report analysis to correct errors


• Investigate discrepancies in vendor accounts


• Work closely with internal teams to resolve issues


• Suggest new strategies to improve processes

Requirements

• Ability to thrive in a fast-paced environment


• Excellent interpersonal and communication skills


• Adaptability and a proactive approach to change


• Strong organizational and problem-solving skills


• High attention to detail, accuracy in execution


• Proven ability to prioritize tasks and meet deadlines


• Proficiency with the Microsoft Suite and other computer systems


• Experience working in Accounts Payable roles (Nice to Have)


• Proficiency in Accounting/ERP Systems (Nice to Have)


• Post-secondary degree or diploma in a related field is an asset (Nice to Have)

Core Competencies

Demonstrates expertise in invoice processing, account reconciliation, and vendor relationship management while ensuring compliance with accounting best practices. Strong organizational skills and attention to detail are essential for resolving discrepancies and improving processes.

Highest-signal resume keywords

• Invoice Processing


• Account Reconciliation


• Vendor Relationship Management


• Accounting Best Practices


• Microsoft Suite Proficiency

ATS Optimization Keywords

Hard Skills

• Invoice Processing


• Account Reconciliation


• Accounting Best Practices


• Problem-Solving


• Attention to Detail


• Time Management

Soft Skills

• Interpersonal Skills


• Communication Skills


• Adaptability


• Organizational Skills

Industry Keywords

• Accounts Payable


• Vendor Accounts


• Discrepancy Resolution

Tools & Technologies

• Microsoft Suite


• Accounting/ERP Systems