ACCOUNTS PAYABLE ASSOCIATE

City of New York; New York (NY); On-site; USD 53,000 - 79,000; Full time

Job summary

The Fire Department of the City of New York is seeking a full-time Accounts Payable Associate. This role involves managing purchase orders, processing invoices, and ensuring timely payments. Ideal candidates will have a degree and relevant experience, with strong analytical and organizational skills.

Benefits

Loan forgiveness programs

Open to qualified persons with disabilities

Qualifications

• Baccalaureate degree with 3 years relevant experience, including supervisory.
• Associate degree with 4 years relevant experience, including supervisory.
• High school diploma with 5 years relevant experience, including supervisory.

Responsibilities

• Manage purchase orders and contracts.
• Process vendor invoices and ensure timely payments.
• Analyze payment requests and resolve discrepancies.

Skills

Analytical skills

Organizational skills

Knowledge of NYC Procurement Policy Board Rules

Familiarity with City systems (FMS, PASSport)

Proficiency in Excel

Proficiency in Word

Proficiency in Outlook

Education

Baccalaureate degree

Associate degree

High school diploma or equivalent

Job description

Join to apply for the ACCOUNTS PAYABLE ASSOCIATE role at City of New York

Note:

Only those serving in the permanent civil service title of Principal Administrative Associate will be considered.

About FDNY:

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and is recognized as the world's busiest and most skilled emergency response agency. Its main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property, and the Department works to educate the public in fire, life safety, and disaster preparedness, while enforcing safety codes. Since 1865, FDNY has led efforts to make New York the safest big city in the nation.

Department Mission:

The Bureau of Procurement and Fiscal Services provides comprehensive purchasing and fiscal management for the agency, including procurement administration, grants management, disbursement management, payment review, city tax levy budget coordination, capital project accounting, and contracts administration.

Position Overview:

The FDNY seeks a full-time accounts payable associate in the Bureau of Fiscal Services. Responsibilities include managing purchase orders and contracts, processing vendor invoices, ensuring timely payments, analyzing payment requests, resolving invoice discrepancies, preparing vouchers, creating encumbrances, and performing related accounts payable duties as instructed.

Minimum Qualifications:

• Baccalaureate degree from an accredited college with three years of relevant clerical/administrative experience, including one year in a supervisory role; or
• Associate degree or 60 semester credits with four years of relevant experience, including supervisory experience; or
• High school diploma or equivalent with five years of relevant experience, including supervisory experience.
• Equivalent education/experience combined, with one year of supervisory experience required.

Preferred Skills:

• Strong analytical and organizational skills
• Knowledge of NYC Procurement Policy Board (PPB) Rules
• Familiarity with City systems such as FMS and PASSport
• Proficiency in Excel, Word, Outlook

Additional Information:

• This position is open to qualified persons with disabilities under the 55-a Program. Please indicate your interest in your application.
• Eligible employees may qualify for federal and state loan forgiveness programs.
• Residency in NYC is generally required within 90 days of appointment, with exceptions for certain employees.
• NYC is an equal opportunity employer committed to diversity and inclusion.

Salary Range:

$53,370.00 – $78,180.00

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industry: Government Administration