Accounts Payable Associate

IFG International Financial Group Ltd; Butler (Butler County); On-site; USD 60,000 - 70,000; Full time

Job summary

IFG International Financial Group Ltd in Butler County, PA is seeking an Accounts Payable / Office Associate to manage invoice payments and maintain financial records accurately. This role includes entering invoices into QuickBooks and reconciling AP balances with the General Ledger.

The ideal candidate will have a minimum of 2 years of relevant experience and possess strong skills in Microsoft Excel and QuickBooks. The position is a permanent role, offering collaboration with vendors and leadership to ensure effective financial operations.

Qualifications

• 2+ years of accounts payable experience required.
• Must possess strong organizational skills and attention to detail.
• Must be customer service driven and a team player.

Responsibilities

• Accurately enter an average of 200 invoices per month into QuickBooks.
• Process invoices for payment and generate related reports.
• Reconcile Accounts Payable balances to the General Ledger daily.

Skills

Accounts Payable

QuickBooks

Microsoft Excel

Attention to Detail

Decision-making

Education

Associate's degree

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Salary Mid-Point: $65,000 | Location: South Hills of PA | Job Type: Permanent.

IFG Pittsburgh is actively recruiting an Accounts Payable / Office Associate responsible for processing and managing payments for invoices and maintaining accurate financial records related to those transactions. This role ensures that the organization's obligations are met on time and in accordance with budgeting and financial procedures. The Accounts Payable / Office Associate works closely with vendors to ensure smooth financial operations. Administratively, the role manages entry into the building for guests and deliveries, handles a general voicemail inbox distributing messages to appropriate employees, accepts deliveries and delivers them to appropriate employees, and manages the stocking of office supplies.

Responsibilities of the Accounts Payable / Office Associate

• Accurately enter an average of 200 invoices per month into QuickBooks.
• Identify workflow inefficiencies and propose solutions to streamline and automate AP processes.
• Process invoices for payment and generate related reports.
• Coordinate with leadership to execute ACH, wire, and check payments weekly.
• Reconcile Accounts Payable balances to the General Ledger daily.
• Review follow‑ups and reconcile un‑invoiced receipts monthly.
• Print, scan, and electronically file vendor invoices.
• Perform other responsibilities as assigned.
• Manage general voicemail box distributing messages to appropriate employees.
• Manage entry into a secured office to include guests and deliveries.
• Ensure office supplies are at appropriate levels and placed in the appropriate places.

Requirements of the Accounts Payable / Office Associate

• Associate’s degree preferred but not required.
• 2+ years of accounts payable experience required.
• Previous experience with QuickBooks preferred.
• Must possess strong technical skills with Microsoft Excel and Word.
• Must possess strong organizational skills and attention to detail.
• Must possess decision‑making capabilities, analytical skills, and be a self‑starter. Must also demonstrate the ability to take initiative, respond to work demands in a flexible manner and produce timely, high quality work products.
• Must be customer service driven, a team player and have a willingness to seek feedback to improve skills, knowledge and performance.
• Must be open to learning new processes and systems.

If you are qualified and interested in this opportunity, please contact your IFG Partner or Dave Lozecki at 412-539-1434 x232 for additional details and confidential consideration.