Accounts Payable Specialist

White Glove Talent Partners; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 60,000; Full time

Job summary

White Glove Talent Partners is seeking an Accounts Payable Specialist to manage the accounts payable cycle in Pittsburgh, PA. The role involves processing invoices, managing payments, and ensuring internal compliance within a collaborative team.

The ideal candidate will have an accounting background, a minimum of 1 year experience, and proficiency in accounting software. This position offers a hybrid work schedule and opportunities for professional growth.

Qualifications

• An Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience is required.
• A Minimum of 1 year of accounts payable or accounting experience is preferred.

Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner.
• Review invoices for approvals and supporting documentation.
• Match invoices to purchase orders and receiving documentation.
• Manage weekly and monthly payment runs.
• Reconcile vendor statements and resolve discrepancies.

Skills

Understanding of accounts payable processes

Proficiency with Microsoft Excel

Strong organizational skills

Excellent attention to detail

Experience with NetSuite

Communication skills

Education

Associate's degree in Accounting or related field

Bachelor's degree in Accounting or related field

Tools

ERP/accounting systems

AP automation platforms

Job description

Our client is a global media technology company, who is in search of an Accounts Payable Specialist to join their team in Pittsburgh, PA.

This role is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of vendor invoices and payments while supporting financial controls and operational efficiency across a global organization.

The Accounts Payable Specialist will be a member of a large and collaborative AP Team, report into the AP Manager, and enjoy a hybrid work schedule with 4 days in office, and 1 day remote. If you thrive in a fast-paced environment, possesses strong attention to detail, and enjoys collaborating with stakeholders across multiple departments and geographic locations, then this is the role for you!

What you will do

• Process high-volume vendor invoices accurately and in a timely manner.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match invoices to purchase orders and receiving documentation.
• Manage weekly and monthly payment runs, including ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Maintain accurate vendor records, including W-9s, banking information, and tax documentation.
• Respond promptly to vendor inquiries and internal stakeholder requests.
• Assist with month-end and year-end close processes, including accruals and account reconciliations.
• Support audits by providing documentation and responding to auditor requests.
• Ensure compliance with company policies, internal controls, and accounting standards.
• Collaborate with procurement, accounting, and business teams to improve AP processes and efficiencies.
• Assist with implementation and optimization of AP automation tools and financial systems.
• Monitor aging reports and proactively address outstanding items.

Qualifications

• An Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience is required
• Bachelor's degree in Accounting, Finance, or related field is preferred
• A Minimum of 1 year of accounts payable or accounting experience is preferred, but the company offers training for recent graduates.

Skills

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency with Microsoft Excel and ERP/accounting systems.
• Excellent attention to detail and accuracy.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Experience with NetSuite, Oracle, SAP, Workday, or similar ERP platforms.
• Experience with AP automation platforms and workflow management tools.