Accounting Assistant

IFG International Financial Group Ltd; Pittsburgh (Allegheny County); On-site; USD 25,000 - 45,000; Part time

Job summary

IFG International Financial Group Ltd is hiring an Accounting Assistant in Pittsburgh PA. The role focuses on accounts payable and receivable, processing vendor invoices, maintaining job records, and generating customer billing.

The ideal candidate should have an Associate's degree in business or accounting, proficiency in Microsoft Office, and excellent communication skills. This contract position offers a chance to ensure accuracy in financial documentation and contribute to management decision-making.

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of complex ERP package.
• Excellent communication skills required.

Responsibilities

• Enter and maintain job records within the accounting system.
• Process and verify vendor and supplier invoices.
• Generate accounts receivable invoices for timely billing.
• Reconcile monthly vendor and supplier statements.
• Prepare ad hoc reports and financial analyses for management.

Skills

Microsoft Office Suite (Excel, Word, Outlook)

Communication skills

Detail oriented

Team player

Education

Associate's degree in business, accounting or related field

Tools

ERP package

Job description

Pay Rate: $30
Location: Pittsburgh PA
Job Type: Contract

IFG Pittsburgh is actively recruiting an Accounting Assistant responsible for supporting core accounting operations with a focus on accounts payable, accounts receivable, and job cost administration. The role involves maintaining accurate job records within the accounting system, processing and verifying vendor invoices, and generating customer billing to support timely revenue recognition and cash flow. The candidate ensures completeness and accuracy of financial documentation through invoice matching, reconciliations, and organized recordkeeping. Serves as a key point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong supplier relationships. Additionally, prepares ad hoc reports and financial analyses to support management, while contributing to overall process efficiency and data integrity within the accounting function.

Responsibilities of the Accounting Assistant

• Enter and maintain job records within the accounting system, ensuring accuracy and proper project tracking.
• Process and verify vendor and supplier invoices, ensuring accurate coding, data entry, and timely posting.
• Generate and issue lump sum accounts receivable invoices, supporting timely billing and cash flow management.
• Prepare and submit credit applications, facilitating vendor onboarding and maintaining strong supplier relationships.
• Match receipts to corresponding invoices, ensuring completeness and accuracy of supporting documentation.
• Investigate and resolve vendor and supplier inquiries related to payment status, improving communication and reducing outstanding issues.
• Prepare ad hoc reports and financial analyses to support management decision‑making.
• Reconcile monthly vendor and supplier statements, identifying discrepancies and ensuring accurate account balances.
• Maintain organized electronic records by scanning, filing, and managing invoices and supporting documentation.

Requirements of the Accounting Assistant

• Associate's degree in business, accounting or related field is preferred, but not required.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of complex ERP package.
• Excellent communication skills.
• The ability to work independently as well as a team player.
• Must be highly motivated with a positive attitude, dependable, flexible, and detail oriented.

If you are qualified and interested in this opportunity, please contact your IFG Partner or Dave Lozecki at 412‑539‑1434 x232 for additional details and confidential consideration.