Accounts Payable Specialist I

AFC Industries; Olde West Chester (OH); Hybrid; USD 30,307 - 34,440; Full time

Benefits offered by this job

401(k) and 401(k) matching

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

AFC Industries is seeking a detail-oriented Accounts Payable Specialist responsible for processing vendor invoices, credits, and payments while maintaining accurate records. This position involves reviewing accounts payable documents, investigating invoice issues, and reconciling vendor statements.

The ideal candidate should have a minimum of 1-2 years in an accounting role, possess strong communication and analytical skills, and be proficient in Microsoft Office applications. The role is onsite in Olde West Chester with possible hybrid options and offers competitive hourly pay and benefits.

Qualifications

• Minimum of 1-2 years of experience in an entry-level accounting position.
• Education or additional experience in accounting or related field will be considered in lieu of a degree.
• Knowledge of ERP systems preferred.

Responsibilities

• Review the three-way match of accounts payable documents.
• Investigate and resolve problems associated with processing invoices.
• Reconcile vendor statements to internal records.
• Assist with account reconciliations.

Skills

Strong written and verbal communication

Analytical skills

Problem-solving skills

Accounting principles knowledge

Proficient in Microsoft Excel

Team player

Education

Associate’s or Bachelor’s degree in accounting or business

Tools

ERP systems (e.g., Prophet 21)

Microsoft Outlook

Microsoft Word

Job description

Accounts Payable Specialist reporting to the Accounts Payable Manager. The purpose of this position is to process vendor invoices, credits, and payments in a timely manner while maintaining accurate records and control reports.

Accounts Payable Specialist Responsibilities

• Review the three‑way match of accounts payable documents to ensure invoice, purchase order, and receipt match.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Post vendor invoices and credit memos.
• Understand, manage and support the vendor payment process.
• Reconcile vendor statements to internal records and communicate any issues to the vendor.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Run and review aging reports.
• Assist with account reconciliations.
• Obtain and organize required documentation from customers.
• Update/maintain W‑9 forms as needed.
• Assist with daily/weekly reporting.
• Provide requested documentation and support during audits.
• Document procedures and file documents as necessary.
• Open tickets with IT/ERP support as necessary.
• Assist Controller as necessary.
• This position is fully in‑office.

Professional Experience Requirements

Education

• Associate’s or Bachelor’s degree in accounting or business preferred but not required.

Work Experience

• Minimum of 1-2 years of experience in an entry‑level accounting position; education or additional experience in accounting or related field will be considered in lieu of a degree.
• Knowledge of ERP systems such as Prophet 21 preferred but not required.

Professional Skills

• Strong written and verbal communication, analytical, and problem‑solving skills.
• General knowledge of accounting principles as it relates to accounts payable.
• Ability to calculate, post, and manage accounting figures and financial records with high accuracy.
• Ability to prioritize workload to meet deadlines.
• Proficient in Microsoft Outlook, Excel, and Word.
• Proven ability to multi‑task when necessary.
• Strong interpersonal and relationship‑building skills; work well with others.
• Professionalism and professional image.
• Willingness to work additional hours in peak times.
• Team player, positive attitude, and high ethics.

Position: Full‑time

Location: Onsite, West Chester - Possible Hybrid

Work Hours: 8 AM‑5 PM, Monday‑Friday

Hourly Pay: $22.00‑$25.00

Benefits

• 401(k) and 401(k) matching
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

We are an AA/EEO/Veterans/Disabled employer.