Accounts Payable Associate

Banknote Corp of America; Browns Summit (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Banknote Corp of America is seeking an Accounts Payable Associate in Browns Summit, NC. The role handles expense report verification, vendor payments, and reconciliation of ledgers to ensure accurate cash flow.

The candidate should have 3–5 years of experience, a high school diploma or higher, and a focused ability to manage confidential financial records. This on-site position emphasizes attention to detail and reliable, compliant processes.

Qualifications

• Must be reliable and trustworthy.
• Proficient in Microsoft Office; Excel knowledge a plus.
• Able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Able to maintain confidential and meticulous records.
• Must pass a USPS background check.

Responsibilities

• Receives and verifies expense reports; reconciles with account balances and office records.
• Facilitates vendor payments; verifies FEINs, reviews POs, resolves discrepancies; maintains W-9 information for audit/records.
• Ensures obligations are credited on payment; identifies discounts; issues PO amendments or stop-payments as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records petty cash entries, verifies documentation, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices; prepares sales tax returns as necessary.
• Familiarity with capital projects and construction in progress.
• Performs other ad hoc accounting projects as assigned.

Skills

Reliability

Microsoft Office

Excel

Accounting software learnability

Organization

Confidentiality

Background check

Education

High school diploma

Business or Accounting degree

Job description

Job Summary:

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary
• Familiarity with capital projects and construction in progress
• Other ad hoc projects as assigned

Required Skills/Abilities:

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs. Strong Excel knowledge is a plus
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Must be able to pass a USPS background check

Education and Experience:

• High school diploma required;
• Business or Accounting degree preferred
• 3-5 years+ experience strongly preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.