Accounts Payable Associate

Bay Ltd.; Corpus Christi (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Bay Ltd. is seeking an Accounts Payable Associate to manage day-to-day invoice processing and ensure payments are accurate and timely.

You will review vendor invoices, verify information, attach approvals, and resolve discrepancies while maintaining records. The role requires strong communication, attention to detail, and flexibility to work non-routine hours as needed.

Qualifications

• High school diploma or GED required.
• At least 2 years accounting experience.
• Knowledge of basic accounting principles.

Responsibilities

• Receive and review high volume of vendor invoices.
• Verify vendor information prior to processing for payment distribution.
• Ensure approvals and supporting documents are attached to each invoice.
• Process invoices utilizing analytical skills to identify inconsistencies.
• Maintain accurate historical records using imaging system.
• Report sales taxes on paid invoices.
• Assist Project Finance Director with audits and records requests.
• Work evenings and/or weekends as required to meet deadlines.
• Ensure compliance with safety procedures and policies.

Skills

Communication

Time management

Analytical thinking

Attention to detail

Data entry

Microsoft Office

Education

High school diploma or GED

2+ years accounting experience

Accounting principles knowledge

Tools

Microsoft Office

Excel

Outlook

Teams

Job description

JOB SUMMARY

The Accounts Payable Associate is responsible for the day-to-day processing of payments of invoices, including ensuring that all invoices are accurate and paid in a timely manner.

ESSENTIAL FUNCTIONS

• Receive and review high volume of vendor invoices
• Verify vendor information prior to processing for payment distribution
• Ensure approvals and supporting documents are attached to each invoice prior to entry in open payables
• Process invoices utilizing analytical skills to identify inconsistencies or inaccuracies
• Responsible for accurate and timely processing
• Ensure that invoices and expenses are correctly coded and authorized as per internal guidelines
• Resolve purchase order or invoice discrepancies
• Maintain accurate historical records by utilizing imaging system
• Report sales taxes by calculating requirements on paid invoices
• Assists Project Finance Director with audits and records requests by providing related records and documentation
• Work evenings and/or weekends as required to meet strict fiscal deadlines
• Ensure compliance of all safety procedures and policies (including client’s) while promoting the Company’s safety culture.
• Performs other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Minimum High School Diploma or GED required.
• Minimum of 2+ years of accounting experience required
• Knowledge of Accounting principles

SKILLS / KEY COMPETENCIES

• Ability to communicate effectively and professionally with customers and employees at all levels.
• Strong communicator with excellent verbal and written communication skills.
• Ability to read, understand, and interpret contract documents such as scopes of work, and project schedule.
• Exercise discretion and independent judgement when handling day to day information.
• Must be proactive and self-motivated with the ability to work with minimal supervision.
• Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities to meet deadlines and adjust to changing priorities.
• Ability to work cooperatively across all levels delivering on commitments – results oriented.
• Strong analytical skills required to understand and interpret data.
• Ability to complete work with a high degree of accuracy and attention to detail.
• Proficient data entry skills with ten key ability
• Ability to master company’s timekeeping system within specified training schedule
• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).
• Must be able to work non-routine hours, when necessary.
• Must have a valid, unexpired driver’s license.
• Ability and willingness to travel as required for out-of-town travel assignments.

PHYSICAL REQUIREMENTS

• Will work in an office and job site setting (indoors/outdoors).
• Moving about to accomplish tasks or moving from one worksite to another.
• Ability to operate a computer and other office productivity.
• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers.
• Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.
• Work that includes moving and/or lifting objects up to 25 pounds.

Bay Ltd. is an Equal Opportunity Employer