Accounts Payable Assistant (shared)

Consulguru Pte. Ltd.; Lavender (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Consulguru Pte. Ltd. is seeking an Accounts Payable specialist to manage workflows and ensure timely processing of staff claims and vendor invoices. The role supports payments via GIRO/TT and requires attention to month-end close, reconciliations, and documentation.

The ideal candidate will handle AP-related queries, maintain SOP-compliant records, and collaborate across centers and HQ to improve processes.

Qualifications

• Experience executing AP workflows in a structured environment.
• Familiar with vendor invoice processing and payment cycles.
• Comfortable with month-end closing and journal entries.

Responsibilities

• Ensure workflows and processes are recorded per SOPs.
• Process staff claims and vendor invoices in a timely manner.
• Handle payments (GIRO/TT) and ensure timely vendor payment.

Skills

Accounts Payable

Invoice Processing

Month-End Closing

Job description

Shared Accounts Payable (AP)

JOB DESCRIPTION

Key Responsibilities

• Ensure workflows and processes are properly recorded in accordance with standard operating procedures (SOPs).
• Ensure timely processing of staff claims and vendor invoices.
• Ensure timely processing of payments, including GIRO and telegraphic transfer (TT).
• Perform monthly statement of account (SOA) reconciliations.
• Prepare AP-related journals and adjustments and ensure timely month-end closing.
• Prepare monthly schedules for analysis and audit purposes.
• Review payments and manual invoices for selected entities.
• Support the team with workflow and system issues and provide guidance where needed.
• Support and respond to AP-related queries from internal customers, including headquarters and centres, and external customers, including vendors.
• Conduct team meetings, including coordination and assistance with meeting notes.
• Ensure proper administration of AP transactions, including filing, documentation, shared-drive housekeeping, and archiving.
• Support data collation and analysis for workflow improvement.
• Provide backup support for other business units, urgent matters, and other accounts orad-hoc Finance duties as assigned.