Senior Accounts Payable Clerk

HMSA; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Job summary

HMSA in Honolulu, Hawaii, is seeking an accounts payable specialist. The role involves prioritizing and processing invoices, reconciling vendor accounts, and assisting with special projects.

Successful candidates will have experience with Dynamics GP and demonstrate strong problem-solving skills to handle complex vendor inquiries and discrepancies. The position requires attention to detail and the ability to audit work effectively.

Qualifications

• Experience in processing invoices and check requests.
• Familiarity with Dynamics GP, Certify, and CentreSuite.
• Ability to audit and guide peers in task execution.

Responsibilities

• Prioritize and process invoices according to payment terms.
• Reconcile vendor accounts and resolve issues promptly.
• Assist with month-end accruals and special projects.

Job description

Responsibilities

1. Prioritizes approved invoices and check requests according to payment terms. Assist with month‑end accruals as needed.
   • Familiarizes with company policies and navigating steps in Dynamics GP, Certify and CentreSuite.
   • Verifies approver's level of authority to ensure that the cost center and the amount being charged are authorized.
   • Validates vendor id to ensure that the appropriate vendor and payment method are populated on the smart connect template for upload and posting.
   • Verifies completed smart connect data against approved invoices and check requests for accuracy.
   • Audits work of peers, provides guidance and assists with cross‑training of tasks with peers.
2. Processes more complex, exception situations involving vendor invoices, check requests and employee expense reports. Reconciles more complex vendor accounts and resolves vendor issues timely. Recognizes potential problem situations and escalates to management as needed. Assists with testing of new function. Transforms certain processes/procedures to improve efficiency.
3. Researches inquiries including more complex and sensitive inquiries for management, other departments and vendors.
4. Provides Accounts Payable related special projects support to management.
5. Balances Dynamics A/P system reports and able to reconcile all special and A/P balance sheet accounts. Creates and updates vendors according to the approved invoices, check requests, supporting documents and complies with the IRS requirements. Assists with TIN matching, verbal confirmation of ACH instructions and recording of journal entries timely and accurately.
6. Assists with check printing, check log, email remittance and upload to Documentum.
7. Performs all other miscellaneous responsibilities and duties as assigned or directed.