Accounts Payable Assistant — SAP & AP Automation Specialist

Seneca Resources; Richmond (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) retirement plans

Job summary

Seneca Resources is seeking an Accounting Assistant in Richmond, VA, to support Accounts Payable, invoice processing, vendor management, and general accounting operations. The role emphasizes SAP processing, OCR-based invoices, and collaboration with internal partners in a fast-paced corporate environment.

The ideal candidate has 1+ year in accounts payable or related finance, familiarity with SAP and AP automation tools, and strong attention to detail.

Qualifications

• 1+ year of accounting, Accounts Payable, bookkeeping, or related finance experience preferred.
• Basic understanding of general accounting principles and Accounts Payable processes.
• Experience with invoice processing, PO matching, vendor management, and/or account reconciliation preferred.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Strong attention to detail with the ability to maintain accuracy while managing multiple priorities and interruptions.
• Strong organizational and time-management skills with the ability to meet deadlines.
• Effective written and verbal communication skills.
• Strong customer service and interpersonal skills when working with vendors and internal business partners.
• Ability to work effectively both independently and within a team-oriented environment.
• SAP experience is highly preferred.
• Experience with MediusFlow, AP automation, OCR invoice processing, or Winshuttle is a plus.

Responsibilities

• Perform daily Accounts Payable (AP) processing for raw material, PO, and other vendor invoices.
• Review and enter invoice information into SAP, ensuring accurate and timely processing.
• Research invoice and PO matching discrepancies and collaborate with Purchasing, Logistics, and other internal teams to resolve issues.
• Review invoices through OCR and AP automation software to verify billing information, coding, and approval requirements.
• Route invoices through MediusFlow for coding and approval.
• Process recurring payments and other accounting transactions within SAP.
• Review vendor information and prepare vendor master maintenance documentation for new or updated vendors.
• Obtain and maintain required vendor documentation, including W-9s, W-8s, and banking information.
• Prepare daily invoice batch reports and reconcile invoices for audit purposes.
• Perform monthly account reconciliation and clearing activities as assigned.
• Review and research vendor statements and resolve discrepancies.
• Respond to internal and external vendor and payment inquiries professionally and promptly.
• Maintain accurate accounting records and supporting documentation.
• Assist with documenting Accounts Payable procedures and creating detailed process instructions using Microsoft Word and Excel.
• Support additional accounting and administrative functions as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Customer service

Independent work

Education

Associate’s or Bachelor’s degree in Accounting/Finance

Tools

SAP

MediusFlow

OCR invoice processing

Winshuttle

AP automation

Excel

Word

Job description

Seneca Resources is seeking an Accounting Assistant in Richmond, VA, to support Accounts Payable, invoice processing, vendor management, and general accounting operations. The role emphasizes SAP processing, OCR-based invoices, and collaboration with internal partners in a fast-paced corporate environment.

The ideal candidate has 1+ year in accounts payable or related finance, familiarity with SAP and AP automation tools, and strong attention to detail.