Accounts Payable Specialist: High-Volume Processing

Seneca Gaming Corporation; Village of Waterloo (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

Seneca Gaming Corporation is seeking an Accounts Payable Coordinator to support the Accounts Payable department. The role handles high-volume vendor invoices, matches purchasing and receiving documents, resolves discrepancies, and processes payments with attention to internal controls and deadlines.

Responsibilities include mail handling, maintaining vendor files, responding to inquiries from vendors and internal teams, and preparing weekly payment cycles.

Qualifications

• Two years of accounts payable experience in a high-volume environment.
• Proficiency with MS Office applications.
• Experience with Infinium Payables and Stratton Warren preferred.

Responsibilities

• Handle high volume and some complex vendors.
• Receive, open and distribute departmental mail.
• Sort and review invoices.
• Match purchasing and receiving paperwork to invoices.
• Resolve invoice discrepancies in a timely manner.
• Process invoices for payment, ensuring any early payment discounts are taken.
• Prepare and process weekly payment cycles.
• Maintain all aspects of vendor accounts, keeping current on payments.
• Set up and maintain files for department and for assigned vendors.
• Correspond with vendors and respond to inquiries.
• Correspond with internal departments and respond to inquiries.
• Review monthly accounts payable reports.
• Answer phones and operate office equipment.
• Maintain understanding of policy regarding information security and Acceptable Use.
• Provide exceptional customer service to patrons and communicate professionally.
• Meet attendance guidelines and adhere to policies.
• Complete required training within nine months from employment start.

Skills

Communication skills

Attention to detail

Time management

Education

High School diploma or its equivalency

Tools

MS Office

Infinium Payables

Stratton Warren

Job description

Seneca Gaming Corporation is seeking an Accounts Payable Coordinator to support the Accounts Payable department. The role handles high-volume vendor invoices, matches purchasing and receiving documents, resolves discrepancies, and processes payments with attention to internal controls and deadlines.

Responsibilities include mail handling, maintaining vendor files, responding to inquiries from vendors and internal teams, and preparing weekly payment cycles.