Accounts Payable Assistant

Keeley Construction; St. Louis (MO); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Work-from-home option (1 day/week)

Job summary

Keeley Construction in St. Louis, MO is seeking an Accounts Payable Assistant to join Keeley Companies. The role handles AP mail, invoices, vendor statements, vendor setup, and payment processing, with a focus on accuracy and timely processing.

You will work closely with finance and operations, manage CMiC related tasks, Concur expense support, and help improve processes through automation. A degree or coursework in accounting plus 1–2 years AP experience is preferred.

Qualifications

• Associate’s degree or coursework in accounting or finance preferred.
• 1–2 years of accounts payable experience preferred.
• Familiarity with CMiC is a plus.
• Strong attention to detail and organizational skills.
• Knowledge of construction job costing and cost codes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Excellent communication and problem-solving skills.

Responsibilities

• Receive and process incoming AP mail, invoices, and vendor statements.
• Support vendor setup, including obtaining W-9s and processing credit applications.
• Monitor and manage AP workflow.
• Resolve invoice discrepancies and obtain required approvals.
• Respond to vendor inquiries about invoices and payments.
• Review vendor statements, research discrepancies, and follow up on missing invoices or credits.
• Maintain and process high-priority overhead accounts and other critical invoices.
• Prepare and process ACH, VPA, check, and other approved payment methods.
• Manage Concur responsibilities: employee profiles and expense reports.
• Provide backup support across AP functions and assist with process improvements.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Microsoft Excel

Microsoft Word

Accounting software

Education

Associate’s degree or coursework in accounting or finance

Tools

CMiC

Concur

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire an Accounts Payable Assistant in St. Louis, MO.

Primary Responsibilities

• Receive and process incoming AP mail, including invoices & vendor statements.
• Support vendor setup and maintenance, including obtaining W-9s and processing credit applications.
• Monitor and manage AP workflow.
• Work with team members to resolve invoice discrepancies, obtain missing information, and obtain proper approvals.
• Respond to vendor inquiries and phone calls regarding invoices and payment status.
• Review vendor statements, research discrepancies, and follow up on missing invoices, credits, and other unresolved account items.
• Maintain and process high-priority overhead accounts, including loans, leases, utilities, recurring payments, and other critical invoices.
• Prepare and process ACH, VPA, check, and other approved payment methods.
• Manage Concur responsibilities: employee profile setup and maintenance, expense report support, and follow-up with employees and leadership regarding corrections, approvals, and outstanding items.
• Provide backup support across AP functions and assist with process improvements, automation initiatives, and other assigned accounting responsibilities.

Minimum Qualifications

• Associate’s degree or coursework in accounting or finance preferred.
• 1-2 years of accounts payable experience preferred.
• Familiarity with construction accounting system CMiC is a plus.
• Strong attention to detail and organizational skills.
• Knowledge of construction job costing and cost codes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Excellent communication and problem-solving skills.

Schedule: Work from home 1 day per week.

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.