Assistant Property Manager (Commercial)

Keeley Properties; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Keeley Properties is hiring a Commercial Assistant Property Manager to join our team in St. Louis, MO. You will support day-to-day operations, manage tenant relations, leases, and vendor coordination across a portfolio of commercial properties.

The role requires strong communication, organization, and customer service skills, with the ability to travel between property sites as needed. This position offers opportunities for growth within Keeley Companies.

Qualifications

• Experience in commercial real estate or property management is preferred.
• Strong communication and customer service skills are required.
• Proficiency with Microsoft Word and Excel; familiarity with property management software is a plus.
• Ability to travel to multiple property sites as necessary.

Responsibilities

• Address and promptly resolve questions, requests, and concerns from commercial tenants.
• Assist with preparation, distribution, execution, and tracking of commercial leases, amendments, renewals, and other lease-related documents.
• Manage tenant records and files, ensuring all required lease and legal documentation is complete and accurate.
• Assist with tenant move-ins and move-outs, including coordination of access, building requirements, and other property-related needs.
• Process rent payments, generate statements, review AP and AR, and assist in resolving tenant billing and invoice issues.
• Follow up with prospective tenant leads and assist with property tours and leasing inquiries.
• Maintain positive relationships with tenants and serve as a point of contact for day-to-day property needs.
• Assist the Property Manager with vendor management, service contracts, budgets, property expenses, and accounts.
• Coordinate with vendors and contractors to address maintenance, repairs, and tenant requests.
• Participate in planning tenant and commercial property events, including setup, operation, and teardown.
• Complete monthly property walks of all buildings to evaluate physical condition, janitorial standards, maintenance needs, and necessary repairs.
• Assist with tracking and completing tenant service and maintenance requests.
• Support the Property Manager with overall day-to-day operations of the commercial property portfolio.

Skills

Tenant relations

Communication

Customer service

MS Word / Excel

Yardi / Onsite

Organizational skills

Multitasking

Education

High school diploma / GED

Assoc. or Bachelor’s degree preferred

Tools

Yardi

Onsite

Excel

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Properties is looking to hire a Commercial Assistant Property Manager to join our team in St. Louis, MO.

Primary Responsibilities

• Address and promptly resolve questions, requests, and concerns from commercial tenants.
• Assist with the preparation, distribution, execution, and tracking of commercial leases, amendments, renewals, and other lease-related documents.
• Manage tenant records and files, ensuring all required lease and legal documentation is complete and accurate.
• Assist with tenant move-ins and move-outs, including coordination of access, building requirements, and other property-related needs.
• Process rent payments, generate statements, review AP and AR, and assist in resolving tenant billing and invoice issues.
• Follow up with prospective tenant leads and assist with property tours and leasing inquiries.
• Maintain positive relationships with tenants and serve as a point of contact for day-to-day property needs.
• Assist the Property Manager with vendor management, service contracts, budgets, property expenses, and accounts.
• Coordinate with vendors and contractors to address maintenance, repairs, and tenant requests.
• Participate in planning tenant and commercial property events, including setup, operation, and teardown.
• Complete monthly property walks of all buildings to evaluate physical condition, janitorial standards, maintenance needs, and necessary repairs.
• Assist with tracking and completing tenant service and maintenance requests.
• Support the Property Manager with overall day-to-day operations of the commercial property portfolio.

Minimum Qualifications

• High school diploma or GED required. Associate or bachelor’s degree preferred.
• Commercial real estate, property management, facilities management, or customer service experience preferred.
• Expected to complete necessary safety and industry-related certifications.
• Knowledge of the commercial real estate industry, including leases, property operations, market trends, and applicable regulations preferred.
• Proficient in Microsoft Word and Excel. Knowledge of Yardi, Onsite, or other property management software is a plus.
• Ability to travel to various property sites as necessary.
• Strong communication and customer service skills with the ability to professionally resolve tenant concerns and work collaboratively with internal teams, vendors, and contractors.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate property and tenant records.

All candidates agree to complete an assessment for selection and pre-employment drug screen.
EOE/AA M/F/Disabled/Vet

#LI-AG1 #LI-Onsite

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