Accounts Payable & AR Specialist — Construction Finance

Cochran Inc.; Seattle (WA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

PTO

401k

Medical, Dental & Vision

Life Insurance

Seven Paid Holidays

Voluntary Benefits

EAP

Job summary

Cochran Inc. in Seattle, WA is seeking an Accounting Specialist to provide financial, clerical, and administrative support for timely processing of payable and receivable entries.

You will manage invoices, assist with audits, and support month-end close with attention to accuracy and confidentiality. The role requires strong organizational and communication skills, proficiency with Microsoft Office, and experience with accounting software.

Qualifications

• High School Diploma or GED.
• Prior accounting experience preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office Suite; experience with accounting software preferred.
• Ability to manage multiple priorities with attention to detail.
• Strong math and reasoning skills; ability to interpret written and verbal instructions.
• Ability to lift up to 25 pounds and perform typical office physical demands.

Responsibilities

• Process accounts payable invoices as they are scanned daily; enter data accurately into Vista and link documents to associated records.
• Manage the unapproved invoice queue daily; research and resolve discrepancies in communication with Project Managers, Project Assistants, and vendors.
• Download invoices from vendor websites and process accordingly; make online payments as needed.
• Scan invoices into Document Management, ensuring front & back and multi-page invoices are captured.
• Respond to PO and invoice inquiries from coworkers and vendors.
• Process Concur expense reports.
• Assist with audit preparation and documentation.
• Share responsibility for answering team phones.
• Perform additional duties as assigned.
• Process daily credit card deposits, direct deposits, and paper checks; prepare deposit logs and post deposits.
• Research and process chargebacks, returns, and bad checks.
• Communicate with internal and external customers to resolve pre-collection issues; escrow to third-party agencies when needed.
• Verify account discrepancies and claims related to invoice payments.
• Email invoice copies, statements, and respond to customer inquiries; monitor the [e-mail] inbox.
• Coordinate intercompany communication related to AR with tact and professionalism.
• Set up new customer accounts, process updates, and communicate with Project Assistants.
• Perform monthly audits to ensure resale certificates are current.
• Support weekly AR reviews and month-end close processes.

Skills

Organizational skills

Communication skills

Microsoft Office

Accounting software

Multi-tasking

Attention to detail

Prior accounting experience

Education

High School Diploma or GED

Job description

Cochran Inc. in Seattle, WA is seeking an Accounting Specialist to provide financial, clerical, and administrative support for timely processing of payable and receivable entries.

You will manage invoices, assist with audits, and support month-end close with attention to accuracy and confidentiality. The role requires strong organizational and communication skills, proficiency with Microsoft Office, and experience with accounting software.