Accounting Specialist

Cochran Inc.; Seattle (WA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

PTO

401k

Medical, Dental & Vision

Life Insurance

Seven Paid Holidays

Voluntary Benefits

EAP

Job summary

Cochran Inc. in Seattle, WA is seeking an Accounting Specialist to provide financial, clerical, and administrative support for timely processing of payable and receivable entries.

You will manage invoices, assist with audits, and support month-end close with attention to accuracy and confidentiality. The role requires strong organizational and communication skills, proficiency with Microsoft Office, and experience with accounting software.

Qualifications

• High School Diploma or GED.
• Prior accounting experience preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office Suite; experience with accounting software preferred.
• Ability to manage multiple priorities with attention to detail.
• Strong math and reasoning skills; ability to interpret written and verbal instructions.
• Ability to lift up to 25 pounds and perform typical office physical demands.

Responsibilities

• Process accounts payable invoices as they are scanned daily; enter data accurately into Vista and link documents to associated records.
• Manage the unapproved invoice queue daily; research and resolve discrepancies in communication with Project Managers, Project Assistants, and vendors.
• Download invoices from vendor websites and process accordingly; make online payments as needed.
• Scan invoices into Document Management, ensuring front & back and multi-page invoices are captured.
• Respond to PO and invoice inquiries from coworkers and vendors.
• Process Concur expense reports.
• Assist with audit preparation and documentation.
• Share responsibility for answering team phones.
• Perform additional duties as assigned.
• Process daily credit card deposits, direct deposits, and paper checks; prepare deposit logs and post deposits.
• Research and process chargebacks, returns, and bad checks.
• Communicate with internal and external customers to resolve pre-collection issues; escrow to third-party agencies when needed.
• Verify account discrepancies and claims related to invoice payments.
• Email invoice copies, statements, and respond to customer inquiries; monitor the [e-mail] inbox.
• Coordinate intercompany communication related to AR with tact and professionalism.
• Set up new customer accounts, process updates, and communicate with Project Assistants.
• Perform monthly audits to ensure resale certificates are current.
• Support weekly AR reviews and month-end close processes.

Skills

Organizational skills

Communication skills

Microsoft Office

Accounting software

Multi-tasking

Attention to detail

Prior accounting experience

Education

High School Diploma or GED

Job description

Job Title: Accounting Specialist

Reports to: Accounts Payable Manager

Location: Seattle, WA

Pay Range: $29.00/hr - $33.00/hr hourly (Non-Exempt)

About Cochran

Light up your career path and join Cochran, a trailblazer in the Pacific Northwest's electrical and technology construction scene. We are at the forefront of fostering innovation in the Pacific Northwest and beyond. As one of the largest woman-owned contractors in the PNW, we take pride in powering innovation, human well-being, and community. Our success is driven by the extraordinary talent of our team members, and we are committed to fostering a workplace where employees thrive.

Since 1954, we’ve played a major role in designing and installing electrical and technological infrastructure throughout the Pacific Northwest and across the country. With expertise in electrical, security systems, audio/visual, communications, service, and maintenance, our dedication to fresh thinking and proven execution is full-service.

Our values are proven, not explained:

• Be Transparent.
• Be Kind.
• Be Accountable.
• Be Respectful.
• Be Proactive.
• Be Inspired.
• Be Brilliant.

We’ve brought skylines, arenas, factories, even robots to life. While our technology evolves, our commitment to excellence never wavers. We’re ready to light the way, will you join us?

About the Role

As an Accounting Specialist, you will provide financial, clerical, and administrative support to ensure timely and accurate processing of payable and receivable entries.

Essential Duties & Responsibilities

• Process accounts payable invoices as they are scanned daily; enter data accurately into Vista and link documents to associated records.
• Manage the unapproved invoice queue daily; research and resolve discrepancies in communication with Project Managers, Project Assistants, and vendors.
• Download invoices from vendor websites and process accordingly; make online payments as needed.
• Scan invoices into Document Management, ensuring front & back and multi-page invoices are captured.
• Respond to PO and invoice inquiries from coworkers and vendors.
• Process Concur expense reports.
• Assist with audit preparation and documentation.
• Share responsibility for answering team phones.
• Perform additional duties as assigned.
• Process daily credit card deposits, direct deposits, and paper checks; prepare deposit logs and post deposits.
• Research and process chargebacks, returns, and bad checks.
• Communicate with internal and external customers to resolve pre-collection issues; escrow to third-party agencies when needed.
• Verify account discrepancies and claims related to invoice payments.
• Email invoice copies, statements, and respond to customer inquiries; monitor the [e-mail] inbox.
• Coordinate intercompany communication related to AR with tact and professionalism.
• Set up new customer accounts, process updates, and communicate with Project Assistants.
• Perform monthly audits to ensure resale certificates are current.
• Support weekly AR reviews and month-end close processes.

In this role, you will have the opportunity to:

• Solve problems efficiently and proactively while prioritizing tasks and managing time effectively.
• Engage in ongoing learning and development.
• Provide responsive and courteous service.
• Maintain high attention to detail and accuracy.
• Collaborate and contribute to a positive team environment.
• Adapt to shifting priorities and timelines.
• Demonstrate reliability and professionalism.
• Approach others with tact and maintain confidentiality.

We are looking for someone with the following competencies:

• High School Diploma or GED.
• Prior accounting experience preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office Suite; experience with accounting software preferred.
• Ability to manage multiple priorities with attention to detail.
• Strong math and reasoning skills; ability to interpret written and verbal instructions.
• Ability to lift up to 25 pounds and perform typical office physical demands.

Why Cochran?

Company Benefits

PTO | 401k | Medical, Dental & Vision | Life Insurance | Seven Paid Holidays | Voluntary Benefits | EAP

Other compensation bonuses are eligible.

DEIB Statement

Cochran, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Accessibility Statement

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Cochran, Inc. is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in all aspects of employment, including the application process. To request a reasonable accommodation, contact: [e-mail].

Compensation (Pay Range): $29.00/hr - $33.00/hr (Non-Exempt)

An employee's compensation level within the range will be based on several factors, including but not limited to geographic location, experience, relevant education, qualifications, skills, organizational needs, and performance.

Join Cochran and bring your expertise in Electrical Construction to a company dedicated to innovation and excellence. We are excited to welcome a leader who will be pivotal in our continued growth and success!