Accounts Payable Specialist: QuickBooks & Construction

DeCook Excavating, Inc; Byron (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

DeCook Excavating, Inc. seeks an Accounts Payable Specialist to join our small office team supporting five construction businesses. You will enter vendor invoices in QuickBooks, match with POs and receipts, and ensure accurate coding and timely payments.

Ideal candidates have prior administrative experience, strong attention to detail, and the ability to prioritize tasks in a fast-paced environment. Training will include AR backups and ongoing office duties.

Qualifications

• Previous administrative office experience preferred.
• Valid driver’s license.
• Basic understanding of Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Motivated self-starter that stays busy.

Responsibilities

• Receive, review, and accurately enter vendor invoices into QuickBooks.
• Enter bills, expenses, and payments into QuickBooks and maintain records.
• Match invoices with purchase orders, receipts, and supporting documents.
• Verify invoice amounts, quantities, pricing, and taxes.
• Code invoices to the appropriate job, project, department, or expense account.
• Process vendor payments according to procedures and schedules.
• Maintain organized accounts payable records in QuickBooks.
• Communicate with vendors regarding invoices and payment status.
• Reconcile vendor statements and research discrepancies.
• Assist with monthly reconciliations and month-end procedures.
• Back up Project Coordinator for permits, locates, and project docs.
• Assist with Accounts Receivable as needed.
• Other office and accounting duties as assigned.

Skills

Administrative experience

Microsoft Office

Attention to detail

Task prioritization

Self-starter

Tools

QuickBooks

Job description

DeCook Excavating, Inc. seeks an Accounts Payable Specialist to join our small office team supporting five construction businesses. You will enter vendor invoices in QuickBooks, match with POs and receipts, and ensure accurate coding and timely payments.

Ideal candidates have prior administrative experience, strong attention to detail, and the ability to prioritize tasks in a fast-paced environment. Training will include AR backups and ongoing office duties.