Accounts Payable Specialist — QuickBooks & Construction

DeCook Excavating, Inc; Kalmar Township (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

DeCook Excavating, Inc is seeking an Accounts Payable Specialist to join a small office team supporting five construction businesses. This role offers opportunities to begin or grow a career in accounting and office administration.

Key duties include accurate entry of vendor invoices in QuickBooks, matching with POs/receipts, processing payments, reconciling statements, and supporting accounts payable and month-end close. Team collaboration is essential.

Qualifications

• Previous administrative office experience preferred.
• Valid drivers license
• Basic understanding of Microsoft Office
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Must be a motivated self-starter that likes to stay busy

Responsibilities

• Receive, review, and accurately enter vendor invoices into QuickBooks
• Enter bills, expenses, and payments into QuickBooks and maintain accurate records
• Match invoices with purchase orders, receipts, and other supporting documentation
• Verify invoice amounts, quantities, pricing, and applicable taxes
• Code invoices to the appropriate job, project, department, or expense account
• Process vendor payments according to company procedures and payment schedules
• Maintain organized and accurate accounts payable records within QuickBooks
• Communicate with vendors regarding invoices, statements, payment status, and discrepancies
• Reconcile vendor statements and research discrepancies when needed
• Assist with monthly account reconciliations and month-end accounting procedures
• Serve as a back up to Project Coordinator to assist with obtaining construction permits, requesting locates and completing project documentation
• Expected to be trained in to help with Accounts Receivable when necessary
• Other office and accounting duties as assigned

Skills

Attention to detail

Teamwork

Prioritization

Self-motivated

Tools

Microsoft Office

QuickBooks

Job description

DeCook Excavating, Inc is seeking an Accounts Payable Specialist to join a small office team supporting five construction businesses. This role offers opportunities to begin or grow a career in accounting and office administration.

Key duties include accurate entry of vendor invoices in QuickBooks, matching with POs/receipts, processing payments, reconciling statements, and supporting accounts payable and month-end close. Team collaboration is essential.