Accounts Payable Analyst I — Timely, Detail‑Oriented Invoices

OHLA USA; Miami (FL); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

401(k) retirement plan with employer匹配

Tuition Reimbursement

Personal Time Off Program (PTO)

Engaging work environment

Job summary

OHLA USA is seeking an AP Analyst I to ensure accurate processing of accounts payable within a construction-focused organization in the Miami area. You will review invoices, verify terms, and maintain vendor records, contributing to timely payments and KPI targets.

You will handle posting between Employee Central and Timberline (Sage), run weekly open invoice reports, and support reconciliation with vendors and internal teams. Collaboration across regions is essential.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field, or four (4) years of equivalent work experience.
• Working knowledge of Accounts Payable (A/P) and related accounting processes required.
• Strong computer proficiency.
• Experience with Timberline, TimberScan, and ManageEngine highly preferred.
• Proficiency in Microsoft Office, specifically Excel and PowerPoint.
• Strong team player with excellent verbal and written communication skills.
• Ability to effectively communicate with field personnel, vendors, management, and peers regarding A/P issues, procedures, and processes.
• Ability to work well under pressure in a high-volume environment with aggressive deadlines.
• Excellent organizational and multitasking skills with a strong work ethic and attention to detail.
• Ability to work independently while effectively communicating and coordinating with the team.

Responsibilities

• Scan and enter invoices into TimberScan or Employee Central for accurate processing.
• Handle daily posting of invoices between Employee Central and Timberline (Sage), ensuring proper entry of all relevant data.
• Run and analyze the open report on a weekly basis to track outstanding invoices and take action, as necessary.
• Ensure the three-way match process is followed for all applicable invoices to maintain accuracy and consistency in accounts payable
• Assist with the setup, maintenance, and updating of vendor records in Timberline (Sage) to ensure up-to-date and accurate vendor information.
• Assist with the reconciliation of accounts that are on hold to resolve payment issues and clear outstanding balances.
• Perform regular reconciliations of all vendor statements with the company’s accounting records to ensure accuracy in reporting and payment histories.
• Research and resolve discrepancies or issues related to invoices in a timely and efficient manner.
• Meet and maintain department KPIs by ensuring invoices are processed on time, discrepancies are minimized, and reporting is accurate.
• Maintain a courteous and professional manner in all interactions with vendors and internal teams.
• Work collaboratively with colleagues in all regions to ensure seamless functioning of the accounts payable processes.
• Assist the Accounts Payable Specialists and Manager with miscellaneous tasks as needed to support the department’s goals.

Skills

Accounts Payable

Excel

PowerPoint

Vendor relations

Communication

Team collaboration

Education

Associate degree in Accounting or related field

Four years of equivalent work experience

Tools

Timberline (Sage)

TimberScan

ManageEngine

Job description

OHLA USA is seeking an AP Analyst I to ensure accurate processing of accounts payable within a construction-focused organization in the Miami area. You will review invoices, verify terms, and maintain vendor records, contributing to timely payments and KPI targets.

You will handle posting between Employee Central and Timberline (Sage), run weekly open invoice reports, and support reconciliation with vendors and internal teams. Collaboration across regions is essential.