Administrative Assistant (Dublin, CA)

Lusardi Construction Company; Dublin (CA); On-site; USD 33,062 - 41,328; Part time

Job summary

A general contracting firm is seeking a part-time Admin Assistant in Dublin, CA to provide administrative support to the Office Manager and Project Management team. The role involves managing phone calls, organizing documents, and assisting with bid preparation. Ideal candidates should possess strong communication skills, attention to detail, and ability to manage multiple tasks efficiently. Proficiency in MS Office and experience in a similar role are preferred. Compensation ranges from $24 to $30 per hour depending on experience.

Qualifications

• Strong verbal skills and ability to communicate effectively.
• Ability to manage multiple tasks and adapt to changing priorities.
• Experience in a customer-facing role appreciated.

Responsibilities

• Manage phone calls and mail.
• Prepare outgoing shipping and maintain office organization.
• Assist with bids, project files, and operations in Procore.

Skills

Excellent written communication

Time management

Accuracy and attention to detail

Interpersonal skills

Event planning

Education

High School Diploma or GED

Tools

MS Office

Procore

Job description

The primary responsibility of the Admin Assistant is to provide administrative support to the Office Manager and the Project Management team, ensuring efficient operations across multiple departments. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace relationships.

Lusardi Construction is a full-service general contractor with a commitment to craftsmanship and excellence since 1958.

This is a part-time position located in our Dublin, CA office.

Duties/Responsibilities:

• Manage and direct phone calls
• Manage incoming and outgoing mail
• Prepare and manage outgoing shipping for GSO, FedEx, and Certified Mail requests
• Maintain fully stocked copiers
• Maintain office organization and filing
• Assist with watering plants, placing lunch orders, and coordinating events
• Assist with bids, such as;
  • Copying/scanning of bid binders and documents
  • Printing bids and creating bid binders
• Assist with plan ordering and coordination
• Manage supply orders
• Maintain the saving of miscellaneous documents to the server
• Assist with monthly billings, such as;
  • Saving billings to server
  • Follow-up on any missing documents needed to complete subcontractors billing package
• Help purge projects and update logs
• Assist with creating project files and binders
• Day-to-day operations in Procore, such as;
  • Adding new subs and companies
  • Updating company and contact info
• Help with running errands as needed
• Assist with special projects within different departments as needed

Required Skills/Abilities:

• Excellent written communication, and verbal skills
• Time management, multitasking, and flexibility
• Accuracy and attention to detail
• Interpersonal skills, professional, and courteous demeanor
• Excellent office and phone etiquette
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination

Education and Experience:

• High School Diploma or GED
• Familiarity with MS Office, Excel, Outlook and multiline phone system
• Experience with Procore a plus
• Previous administrative or receptionist experience a plus

The pay range for this position of employment is expected to be between $24.00/hour and $30.00/hour. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Acknowledgements:

Lusardi Construction is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran, political affiliation or belief. Lusardi Construction is committed to building and maintaining an inclusive environment.

Equal Opportunity Employer, including disabled and veterans.