Accounts Payable Administrator

Sullivan Tire & Auto Service; Accord (MA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability Insurance

Paid Holidays

Vacation Time

Employee Ownership (ESOP)

Flexible Spending

401(k) with Company Match

Job summary

Sullivan Tire & Auto Service in Norwell, MA is seeking an Accounts Payable Administrator for a full-time, in-person role at our corporate office. The AP Administrator handles invoices, payments, vendor reconciliations and accruals, supporting timely financial reporting in a fast-paced environment.

Ideal candidates possess an Associate degree or 5 years AP experience, strong Excel skills, and a detail-oriented, analytical mindset with solid communication abilities.

Qualifications

• Associate degree or 5 years accounts payable experience and related technology (preferred).
• Solid understanding of Microsoft Office Excel.
• Excellent problem-solving skills and analytical thinking.
• Aptitude to navigate multiple software and accounting systems.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills and customer service attitude.
• Familiar with general accounting practices.

Responsibilities

• Maintain organization of invoices and vendor statements.
• Create complex excel spreadsheets to assist with reconciliations and GL uploads to the accounts payable module.
• Match invoices to statements and verify accuracy to purchase orders, pricing, payment terms, customer rebills, and other charges to prepare payments.
• Reconcile multiple high-volume EDI accounts.
• Ensure expenses are recorded to the proper cost center and accounting period.
• Ensure inventory and receiving procedures are adhered to - perform three-way match.
• Establish and maintain relationships with new and existing vendors.
• Collaborate with internal departments to gather, analyze, and interpret financial data.
• Assumes additional responsibilities and associated tasks as determined by the Department Manager.

Skills

Microsoft Excel

Problem solving

Analytical thinking

Attention to detail

Written & verbal communication

Customer service

Software navigation

General accounting practices

Education

Associate degree

Job description

Description

*This role is full-time, in-person at our Norwell, MA corporate office*

Sullivan Tire, an employee-owned company, is currently seeking an Accounts Payable Administrator to join our team in Norwell, MA. The AP Administrator is responsible for accounts payable functions for the company. This includes processing invoices, preparing payments, reconciling vendor statements, and calculating monthly accruals. The position supports the accounting department and assists with accurate and timely financial reporting. Demonstrates a mix of organizational and analytical skills and the ability to work with numbers, generate reports, and reconcile discrepancies in a high volume, fast paced environment.

Major Responsibilities:

1. Maintain organization of invoices and vendor statements.
2. Create complex excel spreadsheets to assist with reconciliations and general ledger uploads to the accounts payable module.
3. Match invoices to statements and verify accuracy to purchase orders, pricing, payment terms, customer rebills, and other charges to prepare payments.
4. Reconcile multiple high-volume EDI accounts.
5. Ensure expenses are recorded to the proper cost center and accounting period.
6. Ensure inventory and receiving procedures are adhered to- perform three-way match.
7. Establish and maintain relationships with new and existing vendors.
8. Collaborate with internal departments to gather, analyze, and interpret financial data.
9. Assumes additional responsibilities and associated tasks as determined by the Department Manager.

Requirements

Education/Experience:

Associate degree or 5 years accounts payable experience and related technology (preferred).

The Successful Candidate Should Possess the Following Qualities:

• Has a solid understanding of Microsoft Office Excel
• Excellent problem-solving skills and analytical thinking
• Possesses the aptitude to navigate multiple software and accounting systems.
• Demonstrates a high level of accuracy and attention to detail.
• Has strong written and verbal communication skills and customer service attitude.
• Familiar with general accounting practices

Benefits:

• Health Insurance- including Medical, Vision, and Dental
• Life and Disability Insurance
• Paid Holidays, Personal Time, and Vacation Time
• Discounted Services
• Employee Owned! ESOP - Employee Stock Ownership Plan
• Flexible Spending
• 401(k) with Company Match

EEO STATEMENT

Sullivan Tire and Auto Service is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Our company motto is “Treat everyone, customers, and fellow employees, as you would a member of your family." Come and join our family!