Accounts Payable Specialist

Umsag; Westborough (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

United Medical Systems in Westborough, MA is seeking an Accounts Payable Specialist to join our finance team on-site. The role focuses on processing a high volume of payables with accuracy, coding to GL accounts, and ensuring timely payments while maintaining vendor relations and supporting inquiries.

The ideal candidate has 1–2 years AP experience or a related accounting degree, GAAP knowledge, and proficiency with Excel and Navision in a fast-paced environment.

Qualifications

• 1–2 years of accounts payable experience or a degree in Accounting.
• Familiar with GAAP concepts and procedures.
• Degree in business or accounting is a plus.
• Must be able to follow standardized work instructions in a high‑volume environment.
• Detail-oriented with the ability to correct data entry errors promptly.
• Experience with Microsoft Navision and Excel is expected.
• Strong communication skills and the ability to interact with vendors.

Responsibilities

• Process a high volume of accounts payable with accuracy and proper coding.
• Follow approval hierarchy before payment; ensure timely payments.
• Perform check runs, wires, and electronic payments and manage disbursements.
• Audit vendor statements and reconcile discrepancies as needed.
• Maintain centralized AP inbox and respond to inquiries from internal and external users.
• Support year-end 1099 preparation and related tasks.
• Monitor AP aging and maintain organized invoice files for multiple entities.

Skills

Accounts payable

Data entry

Attention to detail

Communication

Independent work

Microsoft Excel

GAAP

Team player

Education

Degree in Accounting

Degree in business

Tools

Microsoft Navision

Job description

Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About Us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

Brief Description

Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About Us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.

The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities / Duties / Functions / Tasks

• Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval
• Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment
• Ensures timely payments to avoid late charges and provide payment confirmations
• Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments
• Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding
• Manage workflows and provide timely and accurate payment processing for vendors
• Assist in preparation of yearend issuance of 1099s
• Provide internal and external customer service by responding to a variety of finance and account status inquiries
• Filing and maintaining accurate file of invoices and paid items for multiple entities
• Performs other duties as required
• Pull invoice copies from vendor profiles and process intercompany entries
• Monitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications

• 1 – 2 years of accounts payable experience required and/or a degree in Accounting
• Familiar with standard accounting concepts, practices, and procedures (GAAP)
• Degree in business/accounting a plus
• Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise
• Attention to detail, allowing early detection and correction of data entry errors at time of data entry
• Ability to work independently and remain self-motivated with minimal direct supervision
• Computer literate and familiar with accounting software programs. Microsoft Navision.
• Detail-oriented, self-motivated, team player
• Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates
• Proficient in Microsoft Excel software and excellent data entry skills required
• Experience with A/P processing required and G/L accounting experience a plus
• Organizational skills and ability to work independently with changing priorities

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