Accounts Payable Specialist

Sightpath Medical Inc.; Westborough (MA); On-site; USD 48,000 - 70,000; Full time

Job summary

United Medical Systems seeks an Accounts Payable Specialist to join our on-site team in Westborough, MA. The role involves processing high volumes of payables, code journals, and ensuring timely payments while supporting vendor inquiries.

The ideal candidate has 1–2 years of AP experience (or accounting degree), is detail-oriented, and proficient in Excel and Microsoft Navision. This position requires independent work in a fast-paced environment.

Qualifications

• 1–2 years of accounts payable experience or degree in Accounting.
• Familiar with standard accounting concepts, practices, and procedures (GAAP).
• Degree in business/accounting is a plus.
• Must be task-oriented in a high-volume, fast-paced environment with changing priorities.
• Attention to detail to catch data entry errors at entry time.
• Ability to work independently with minimal supervision.
• Computer literate and familiar with accounting software; Microsoft Navision.
• Detail-oriented, self-motivated, and a team player.
• Oral and written communication skills; interact with vendors and colleagues.
• Proficient in Microsoft Excel; strong data entry skills.

Responsibilities

• Provides accurate data entry and processing of invoices with documentation and approvals.
• Follow approval hierarchy to ensure proper approvals before payment entry.
• Ensures timely payments to avoid late charges and provides payment confirmations.
• Pays invoices by obtaining authorizations, validating documentation and scheduling disbursements (checks, wires, electronic).
• Evaluates completeness and accuracy of invoices; corrects coding errors.
• Manages workflows to provide timely payment processing for vendors.
• Assists in year-end issuance of 1099s.
• Responds to internal and external inquiries about finance and account status.
• Filing and maintaining accurate invoice/pay item records for multiple entities.
• Pulls invoice copies from vendor profiles and processes intercompany entries.
• Monitors A/P aging for uncleared checks and pending payments.

Skills

Accounts Payable

GAAP

Excel

Vendor inquiries

Invoice processing

General Ledger

Communication

Education

Accounting degree

Tools

Microsoft Navision

Job description

Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About Us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

Brief Description

Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About Us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.

The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities / Duties / Functions / Tasks

• Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval
• Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment
• Ensures timely payments to avoid late charges and provide payment confirmations
• Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments
• Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding
• Manage workflows and provide timely and accurate payment processing for vendors
• Assist in preparation of yearend issuance of 1099s
• Provide internal and external customer service by responding to a variety of finance and account status inquiries
• Filing and maintaining accurate file of invoices and paid items for multiple entities
• Performs other duties as required
• Pull invoice copies from vendor profiles and process intercompany entries
• Monitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications

• 1 – 2 years of accounts payable experience required and/or a degree in Accounting
• Familiar with standard accounting concepts, practices, and procedures (GAAP)
• Degree in business/accounting a plus
• Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise
• Attention to detail, allowing early detection and correction of data entry errors at time of data entry
• Ability to work independently and remain self-motivated with minimal direct supervision
• Computer literate and familiar with accounting software programs. Microsoft Navision.
• Detail-oriented, self-motivated, team player
• Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates
• Proficient in Microsoft Excel software and excellent data entry skills required
• Experience with A/P processing required and G/L accounting experience a plus
• Organizational skills and ability to work independently with changing priorities

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